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Legal Administrative Assistant

1 month ago

San Francisco, California, United States Ropes & Gray Full time

About Ropes & Gray:

Ropes & Gray is a leading global law firm with a strong presence in major business centers worldwide. Our firm has been consistently recognized for its excellence in various practice areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

We are an equal opportunity employer and offer a comprehensive Total Rewards package to our business support team members. This includes competitive compensation, comprehensive health and well-being benefits, personal and professional development opportunities, career growth prospects, and a supportive and inclusive work environment.

The Administrative Support Specialist will provide administrative support to a team of attorneys, paralegals, and business support personnel. Key responsibilities include building relationships with internal stakeholders, creating and editing documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements, and providing overflow support for LEAs.

Responsibilities:

  • Develop and maintain effective relationships with internal stakeholders
  • Coordinate travel arrangements, including booking flights, hotels, and transportation
  • Process invoices and expense reports
  • Support the clean-up of diary entries according to client guidelines; transfer time to appropriate matters as necessary
  • Manage and coordinate logistics for meetings or events
  • Provide general administrative support, such as photocopying, scanning, and filing documents
  • Handle incoming and outgoing mail and packages
  • Collaborate with other departments and team members on various projects
  • Assist in the coordination of special projects and initiatives as assigned
  • Demonstrate technical proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) applications
  • Maintain confidentiality and handle sensitive information with discretion
  • Be proactive, resourceful, and adaptable to handle unexpected tasks and challenges
  • Execute work with a high degree of precision and accuracy
Qualifications:
  • College degree or equivalent
  • Expert proficiency with MS Office (Word, Excel, PowerPoint, and Outlook) applications
  • Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
  • Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients
  • Expert communication skills
  • Proactive approach to problem-solving and strong decision-making capability
  • Experience working in a law firm, professional services organization, or customer service capacity
Working Conditions:

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development, and effective collaboration with colleagues and management.

Ropes & Gray is committed to creating a diverse and inclusive work environment that values and respects the contributions of all employees. We are an equal opportunity employer and welcome applications from diverse candidates.

Join our team and be part of a dynamic and innovative organization that is shaping the future of the legal profession.

Apply now and take the first step towards a rewarding career with Ropes & Gray.

We look forward to hearing from you.

Ropes & Gray is an equal opportunity employer.