Filing Clerk

4 weeks ago


Chicago, Illinois, United States Abacus Full time
Job Title: Filing Clerk

Abacus is seeking a highly organized and detail-oriented Filing Clerk to join our team. As a Filing Clerk, you will be responsible for maintaining accurate and up-to-date filing systems, ensuring the confidentiality and security of sensitive information, and providing administrative support to our Technology Engineering team.

Key Responsibilities:
  • Maintain and organize filing systems, both physical and electronic, to ensure efficient retrieval of documents.
  • Check and process incoming paperwork, making copies as necessary, and distribute documents to the appropriate team members.
  • Sort and categorize papers alphabetically and by content, date, and location.
  • Create and update records, including indexes, and store documents in designated secure locations.
  • Enter paperwork into electronic systems using data entry or optical scanners.
  • Make backups of electronically filed information and deal with requests to access files, keeping logs of borrowed or checked-out papers.
  • Develop and implement an efficient filing system to facilitate easy updating and retrieval of files.
  • Follow policies and confidentiality guidelines for handling sensitive data and information.
  • Monitor inventory of files, paper clips, and other supplies, reporting shortages as needed.
  • Occasionally lift and deliver light packages and distribute files to offsite storage as required.
  • Provide support to team members as needed and work with internal resources to verify data.
  • Develop and execute quality control measures to ensure accuracy and efficiency.
Requirements:
  • Proven experience in a filing clerk role, managing electronic and paper-based filing systems.
  • Excellent MS Office proficiency and expertise using office equipment.
  • Good command of English, both oral and written.
  • Dependable with respect to punctuality, confidentiality, and following policies.
  • Sense of urgency with work and respect for deadlines.
  • Experience showing ability to produce error-free work in a high-pressure, time-sensitive environment.
  • Excellent organizational skills and great attention to detail.
  • High school degree or equivalent.
Location:

The Filing Clerk will work primarily at 567 W. Lake Street, Chicago, IL, but may be required to work at other CTA locations. This role does not involve safety-sensitive work areas.


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