Filing Clerk
4 weeks ago
Abacus is seeking a highly organized and detail-oriented Filing Clerk to join our team. As a Filing Clerk, you will be responsible for maintaining accurate and up-to-date filing systems, ensuring the confidentiality and security of sensitive information, and providing administrative support to our Technology Engineering team.
Key Responsibilities:- Maintain and organize filing systems, both physical and electronic, to ensure efficient retrieval of documents.
- Check and process incoming paperwork, making copies as necessary, and distribute documents to the appropriate team members.
- Sort and categorize papers alphabetically and by content, date, and location.
- Create and update records, including indexes, and store documents in designated secure locations.
- Enter paperwork into electronic systems using data entry or optical scanners.
- Make backups of electronically filed information and deal with requests to access files, keeping logs of borrowed or checked-out papers.
- Develop and implement an efficient filing system to facilitate easy updating and retrieval of files.
- Follow policies and confidentiality guidelines for handling sensitive data and information.
- Monitor inventory of files, paper clips, and other supplies, reporting shortages as needed.
- Occasionally lift and deliver light packages and distribute files to offsite storage as required.
- Provide support to team members as needed and work with internal resources to verify data.
- Develop and execute quality control measures to ensure accuracy and efficiency.
- Proven experience in a filing clerk role, managing electronic and paper-based filing systems.
- Excellent MS Office proficiency and expertise using office equipment.
- Good command of English, both oral and written.
- Dependable with respect to punctuality, confidentiality, and following policies.
- Sense of urgency with work and respect for deadlines.
- Experience showing ability to produce error-free work in a high-pressure, time-sensitive environment.
- Excellent organizational skills and great attention to detail.
- High school degree or equivalent.
The Filing Clerk will work primarily at 567 W. Lake Street, Chicago, IL, but may be required to work at other CTA locations. This role does not involve safety-sensitive work areas.
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