Event Services Coordinator

1 week ago

Bellevue Washington, United States Embassy Suites Seattle Bellevue Full time
Position Overview:
The Event Services Coordinator plays a pivotal role in managing and overseeing group events from the point of handover by the sales team through to the successful conclusion of the event. This position is essential in ensuring that all operations are profitable while maintaining exceptional service quality.

Key Responsibilities:
  • Develop and nurture existing client relationships to secure future business opportunities.
  • Promptly respond to inquiries from Meeting Planners.
  • Collaborate with various departments to anticipate event requirements through regular meetings and communication.
  • Engage with external planners and vendors to facilitate event setup.
  • Ensure pricing consistency and propose premium menu options for clients.
  • Manage and update rooming lists and VIP lists as necessary.
  • Oversee the Sales Inventory management system to optimize revenue potential.
  • Be present on-site during events to support staff and address any issues.
  • Handle guest complaints efficiently and keep management informed of any significant matters.
  • Work closely with Food & Beverage managers to address any related concerns.
  • Prepare and submit necessary reports in a timely manner.
  • Understand the setup and capabilities of meeting rooms.
  • Maintain comprehensive knowledge of all hotel operational departments.
  • Participate in and/or lead training sessions for hotel staff.
  • Plan and execute special events in collaboration with Catering Sales Managers.
  • Utilize feedback from Meeting Planner evaluations to enhance service quality.
  • Coordinate the implementation of service philosophies within the department.
  • Encourage team participation in departmental meetings.
  • Focus on contributing to guest satisfaction and overall service scores.
  • Conduct meetings in accordance with established standards.

Qualifications:
Applicants should possess a minimum of three years of progressive experience in the hospitality industry or hold a two-year college degree with at least one year of relevant experience. Proficiency in Windows and company-approved software is required. Knowledge of food and beverage preparation, health regulations, and liquor laws is essential. The role may require flexible hours and the ability to lift and move objects weighing up to 50 pounds. Candidates must demonstrate excellent communication skills, both verbal and written, and maintain a professional demeanor at all times. The ability to multitask and prioritize effectively is crucial, along with a commitment to maintaining high standards of personal appearance and compliance with company policies.

  • Event Services Coordinator

    2 weeks ago

    Bellevue, Washington, United States Embassy Suites Seattle Bellevue Full time

    Company Overview:Embassy Suites Seattle Bellevue is committed to delivering exceptional hospitality and creating memorable experiences for our guests. We pride ourselves on our innovative approach and strong team dynamics, which have contributed to our success in the hospitality industry.Position Summary:The Conference Services Manager plays a pivotal role...

  • Event Services Coordinator

    2 weeks ago

    Washington, United States Compass Group USA Full time

    Company: Compass Group USAPosition: Full-Time Event Services CoordinatorOverview:We are currently seeking a dedicated Event Services Coordinator to join our team. This role is essential in ensuring that all meeting spaces and communal areas are kept to the highest standards of professionalism and that all event requirements are fulfilled prior to the...

  • Event Services Coordinator

    2 weeks ago

    Washington, United States The Morrow Hotel Washington, DC Curio Collection by Hilton Full time

    Position Overview:As an Event Services Coordinator, you will oversee the seamless operation of the Event Services Department, ensuring the effective coordination of conferences and meetings while adhering to established standards of guest service and sustainability.Career Advancement Opportunities:Your journey could lead to roles such as Sales Manager,...

  • Event Services Coordinator

    2 weeks ago

    Washington, United States Hersha Hospitality Management Full time

    Position Overview:Oversee the daily operations of the Event Services Department, ensuring seamless coordination of conferences and meetings while adhering to established standards of guest satisfaction and sustainability.Key Responsibilities:1. Manage the logistics and execution of various events, ensuring all client requirements are met.2. Collaborate with...

  • Event Services Coordinator

    2 weeks ago

    Washington, United States Compass Group USA Full time

    Overview:We are currently seeking dedicated individuals for the role of Event Services Coordinator. This position is essential in ensuring that all meeting spaces and communal areas maintain a high standard of professional appearance and that all event requirements are fulfilled prior to the commencement of activities.Key Responsibilities: - Arrange and...

  • Upscale Event Service Staff

    5 days ago

    Washington, United States Event Planners & Catering Staff Full time

    About the RoleEvent Planners & Catering Staff is a reputable event planning and catering company seeking a skilled and dedicated Event Server to join our team.Key ResponsibilitiesAssist in setting up, running, and breaking down catered and non-catered eventsProvide high-quality food and beverage service to guestsWork in a team to set reception, cocktail, and...

  • Event Coordinator

    3 weeks ago

    Washington, United States Museum of the Bible Full time

    Date: 08/09/2024 Location: WASHINGTON, D.C, Museum of the Bible Job Title: Event Coordinator Employment Status: Full time, Salary exempt, On Site Reports To: Event Manager Position Summary The Event Coordinator will oversee and assist with organization, planning, and coordination of conferences, meetings, seminars and other events at Museum of the...

  • Event Coordinator

    3 days ago

    Washington, United States Johns Hopkins University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Johns Hopkins University. The Event Coordinator will be responsible for planning and executing various events, meetings, and conferences across our DC and Harbor East locations.Key ResponsibilitiesEvent Planning and ExecutionCoordinate and plan events,...

  • Event Services Coordinator

    6 days ago

    Washington, United States Compass Group USA Full time

    About the RoleWe are seeking a highly organized and detail-oriented Catering Operations Manager to join our team at Compass Group USA. As a key member of our events team, you will be responsible for coordinating catering staff schedules, ensuring timely delivery of functions, and providing exceptional customer service.Key ResponsibilitiesDetermine workload...

  • Event Catering Server

    2 weeks ago

    Washington, United States Event Planners & Catering Staff Full time

    Job Overview: At Event Planners & Catering Staff, we are in search of enthusiastic, committed, and diligent individuals to enhance our team.Join us in collaborating with a variety of caterers, clubs, and venues in your locality. Enjoy the flexibility of working when and where you choose Part-time opportunities with adaptable shifts Engaging and dynamic work...

  • Event Coordinator

    2 weeks ago

    Washington, United States Icon V Full time

    Job DescriptionJob DescriptionJob Title: Event CoordinatorCompany: Icon VLocation: Washintong, DCAbout Icon V:Icon V – Florida is more than a digital marketing agency; we’re a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful...

  • Event Coordinator

    4 days ago

    Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time

    Job SummaryA Prentice Ray & Associates LLC is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for providing professional event support and ensuring the smooth execution of events.Key ResponsibilitiesMaintain a shared calendar and coordinate with various departments to...

  • Events Coordinator

    3 months ago

    Washington, United States Truman Center for National Policy Full time

    Job Type Part-time Description The Event Coordinator will work collaboratively with staff across the organization to coordinate intimate meetings to large multi-day events with 400-500 attendees, in both Washington DC and other locations in the United States. The event coordinator will collaborate with colleagues on all aspects of event planning and provide...

  • Events Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    About Whitman Associates, Inc.: At Whitman Associates, Inc., we are celebrating over 50 years of finding the right person for the right job. Events Coordinator We are seeking a highly organized and detail-oriented Events Coordinator to join our team. The ideal candidate will have a passion for events and a proven track record of success in planning and...

  • Event Coordinator

    3 weeks ago

    Washington, United States Council on Foreign Relations Full time

    Overview The Council on Foreign Relations’ DC office is located just one block from the White House. It is home to a state-of-the-art conference center and is used for several hundred meetings a year. It is also rented for numerous rental events each year. The Event Coordinator will provide support to the Event Operations team based out of the Washington,...

  • Event Coordinator

    3 days ago

    Washington, United States Resources Full time

    Job SummaryWe are seeking a highly skilled and experienced Event Specialist to join our team at Resources for the Future (RFF). The successful candidate will be responsible for planning, producing, promoting, and implementing in-person and virtual events that elevate RFF's research and public standing.Key ResponsibilitiesEvent Planning and Execution:...

  • Event Coordination Manager

    2 weeks ago

    Bellevue, Washington, United States Embassy Suites Seattle Bellevue Full time

    Company Overview:Embassy Suites Seattle Bellevue is a leader in the hospitality industry, known for delivering exceptional service and creating memorable experiences for our guests.Position Summary:The Conference Services Manager plays a crucial role in the seamless execution of group events. This position is responsible for overseeing and managing all...

  • Event Coordinator

    2 months ago

    Washington, United States Council on Foreign Relations Full time

    Overview: The Council on Foreign Relations DC office is located just one block from the White House. It is home to a state-of-the-art conference center and is used for several hundred meetings a year. It is also rented for numerous rental events each year. The Event Coordinator will provide support to the Event Operations team based out of the Washington, DC...

  • Culinary Event Support Specialist

    2 weeks ago

    Washington, United States Event Planners & Catering Staff Full time

    Job Overview: Event Planners & Catering Staff is consistently seeking enthusiastic, committed, and diligent individuals to enhance our workforce.Collaborate with a variety of caterers, country clubs, and venues in your locality Flexible part-time shifts tailored to your schedule Dynamic and engaging work atmosphere Supportive team environment Comprehensive...

  • Event Coordinator

    1 day ago

    Washington, Washington, D.C., United States ROCS Grad Staffing Full time

    About the RoleWe are seeking a highly-organized and detail-oriented administrative professional to join our team as a Meetings Coordinator at ROCS Grad Staffing.Key ResponsibilitiesCustomer Service: Provide exceptional support to presenters, submitters, and event attendees through proactive communication and issue resolution.Event Logistics: Collaborate with...