Administrative Assistant

6 days ago

Scottsdale, Arizona, United States Exalt Health Full time
Job Summary

Exalt Health, a leading acute rehabilitation hospital, seeks a highly skilled and organized Administrative Assistant/Human Resource Coordinator to provide critical support to the Human Resources department and the Hospital's leadership team.

Key Responsibilities
  • Administrative Support:
    • Coordinate and consolidate Human Resources inquiries, changes, and updates from the local hospital for review with Human Resource Leadership.
    • Schedule meetings, appointments, and interviews for the Hospital's Leadership Team, ensuring seamless coordination and effective communication.
    • Manage calendars and expense reports for the Chief Executive Officer (Hospital) and other Leadership Team members, maintaining accuracy and attention to detail.
    • Draft and format HR documents, including correspondence, memos, policies, and presentations, ensuring clarity and professionalism.
    • Provide exceptional customer service, responding to internal and external inquiries, and directing calls and emails to the appropriate personnel.
    • Maintain physical and digital HR files, ensuring confidentiality, compliance, and easy access to critical information.
  • Recruitment & Onboarding:
    • Post job openings on internal and external job boards, promoting Exalt Health's brand and attracting top talent.
    • Coordinate the pre-screening of resumes and phone interviews, ensuring a thorough and efficient hiring process.
    • Assist in scheduling interviews and preparing interview packets, providing a positive candidate experience.
    • Facilitate new hire onboarding processes, including background checks, documentation, and orientation preparation, ensuring a smooth transition for new employees.
  • Employee Relations:
    • Assist with employee benefits administration, including enrollments, changes, and inquiries, providing exceptional support to Exalt Health's employees.
    • Maintain employee records and update HR databases, ensuring accuracy and compliance.
    • Support the coordination of employee events, recognition programs, and activities, fostering a positive and inclusive work environment.
  • Compliance:
    • Assist in ensuring compliance with employment laws, regulations, and hospital policies, maintaining Exalt Health's reputation for excellence.
    • Stay informed about updates to federal and Texas state labor laws, ensuring the organization remains compliant and up-to-date.
  • Payroll Process:
    • Assist Hospital Leadership in the review, change management, and approval process of time off requests, changes in status, and timesheets, ensuring accuracy and efficiency.
    • Coordinate with the Human Resource Department on the approval of pre-payroll registers, identifying potential errors while ensuring rate changes, new hires, and terminations are appropriately updated each pay period.
Requirements
  • Education, Training, and Experience:
    • Associate's Degree in Human Resources, Business Administration, or a related field is preferred.
    • 1-3 years of administrative experience, preferably in HR, is required.
    • Experience with HRIS (i.e. Paylocity, HealthStream) or applicant tracking systems is a plus.
  • Skills and Abilities:
    • Organizes and prioritizes tasks and projects, accurately completing job responsibilities within the specified time constraints.
    • Excellent attention to detail and accuracy.
    • Analytical and problem-solving abilities.
    • Ability to work under deadlines and handle multiple tasks.
    • Speaks and communicates English effectively in verbal and written format; writes legibly.
    • Reading and comprehension at the level necessary to perform job duties appropriately.
    • Works cooperatively with co-workers and other hospital employees.
    • Functions proficiently in a Microsoft Windows environment (Outlook, Word, Excel, PowerPoint).

  • Administrative Assistant

    3 days ago

    Scottsdale, Arizona, United States Marriott International, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant - Banquets to join our team at Marriott International, Inc. This role will be responsible for providing administrative support to the Banquets team, ensuring seamless execution of events and exceptional guest experiences.Key ResponsibilitiesManage and maintain accurate...

  • Administrative Assistant

    6 days ago

    Scottsdale, Arizona, United States ICHIBA MANAGEMENT LLC Full time

    Job SummaryWe are seeking a highly skilled and motivated Patient Care Coordinator to join our dynamic dental team at ICHIBA MANAGEMENT LLC. This is an exciting opportunity for a professional to utilize their exceptional communication and organizational skills in a fast-paced administrative environment.Key Responsibilities:Greet patients and provide...

  • Clinical Administrative Assistant

    6 days ago

    Scottsdale, Arizona, United States HonorHealth Full time

    About the RoleHonorHealth is seeking a highly skilled and detail-oriented Medical Office Assistant Part-Time to join our team. As a key member of our healthcare team, you will play a vital role in providing exceptional patient care and administrative support.Key ResponsibilitiesScheduling and Coordination: Schedule patients and provide necessary information...

  • Administrative Assistant

    3 days ago

    Scottsdale, Arizona, United States PulteGroup Full time

    Job Summary:As an Administrative Assistant - Sales Support, you will provide administrative assistance to Senior Sales Managers and Sales Managers, ensuring the smooth operation of the sales center. Your primary responsibilities will include greeting and directing visitors, maintaining the sales center's appearance, distributing price lists, and preparing...

  • Legal Administrative Assistant

    2 weeks ago

    Scottsdale, Arizona, United States City of Scottsdale, AZ Full time

    Position OverviewThe Court Clerk plays a vital role in the judicial system by performing essential functions within the court's administrative framework. This position encompasses a variety of responsibilities that ensure the smooth operation of court processes.Key ResponsibilitiesManage and maintain the court's computerized case management system...

  • Clinical Administrative Assistant

    6 days ago

    Scottsdale, Arizona, United States HonorHealth Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Registration Coordinator. As a key member of our clinical staff, you will be responsible for providing exceptional patient care and administrative support to our patients and healthcare providers.Key Responsibilities:Registration and Scheduling: Perform a...

  • Administrative Coordinator

    3 days ago

    Scottsdale, Arizona, United States Marriott International, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Marriott International, Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Assistant

    1 day ago

    Scottsdale, Arizona, United States LHH Recruitment Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Admin to join our team at LHH Recruitment Solutions. As a Medical Office Admin, you will be responsible for providing exceptional patient care and administrative support to our healthcare facility.Key ResponsibilitiesManage the front desk, including answering phones, scheduling...

  • Administrative Liaison

    6 days ago

    Scottsdale, Arizona, United States OEM Logistics LLC Full time

    Job OverviewOEM Logistics LLC is a leading provider of supply chain management solutions in the aerospace industry. We are seeking a highly skilled and experienced Executive Assistant to join our team.Key ResponsibilitiesProvide administrative support to our Executive team, including managing calendars, scheduling travel, and completing a broad range of...

  • Administrative Coordinator

    1 day ago

    Scottsdale, Arizona, United States AmTrust Financial Full time

    Job Summary:As a key member of the AmTrust Financial team, the Receptionist will play a vital role in ensuring the smooth operation of our office. This position requires a highly organized and detail-oriented individual who can provide exceptional administrative support to our staff.Key Responsibilities:Provide administrative and clerical services to ensure...

  • Administrative Support Specialist

    6 days ago

    Scottsdale, Arizona, United States Washington Prime Group Full time

    **Job Summary**Washington Prime Group is seeking a highly organized and detail-oriented Front Desk Administrator to join our team. As a key member of our mall office, you will be responsible for providing exceptional customer service and administrative support to our tenants and visitors.**Key Responsibilities:*** Provide administrative support to the mall...

  • Senior Executive Administrator

    1 week ago

    Scottsdale, Arizona, United States Confiential Full time

    SENIOR EXECUTIVE ADMINISTRATORWe are in search of a Senior Executive Administrator to deliver exceptional administrative assistance to our Chief Executive Officer. The successful applicant will be exceptionally organized, forward-thinking, and capable of managing a diverse range of responsibilities with professionalism and efficiency.KEY...

  • Senior Administrative Coordinator

    3 days ago

    Scottsdale, Arizona, United States OEM Logistics LLC Full time

    Position OverviewOEM Logistics, LLC is a dynamic organization established by experienced professionals dedicated to addressing the complexities of the aerospace supply chain. Our commitment is to enhance supplier management through effective communication, structured processes, and accountability, ensuring our clients meet their operational goals.Role...

  • Front Desk Coordinator

    1 day ago

    Scottsdale, Arizona, United States ADVANTAGE BEHAVIORAL HEALTH Full time

    Job SummaryAdvantage Behavioral Health is a leading provider of behavioral health and management services across the United States. We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team.Key ResponsibilitiesClient Services: Greet clients and set a positive office atmosphere, ensuring a welcoming and professional...

  • Administrative Coordinator for Banquets

    3 days ago

    Scottsdale, Arizona, United States free-classifieds-usa Full time

    About the Role:The Banquet Administrative Assistant will provide administrative support to the banquet team, ensuring seamless execution of events and exceptional guest experiences.Key Responsibilities:Manage event details, including room assignments, catering, and audiovisual requirements.Coordinate with vendors, suppliers, and internal teams to ensure...

  • Dealership Reception and Administrative Assistant

    6 days ago

    Scottsdale, Arizona, United States Mark Mazda Scottsdale Full time

    Job SummaryWe are seeking a highly organized and customer-focused Receptionist to join our team at Mark Mazda Scottsdale. As a key member of our dealership team, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our sales and service departments.Key ResponsibilitiesCustomer Service: Greet...

  • Administrative Executive

    2 weeks ago

    Scottsdale, Arizona, United States Confiential Full time

    POSITION SUMMARYThe Administrative Executive provides essential support to the (INSERT EXECUTIVE) through a range of organizational tasks and executive initiatives. Responsibilities encompass managing the executive's schedules and complex travel arrangements, creating materials and presentations for meetings, and more. Occasionally, the Administrative...

  • Administrative Coordinator

    3 days ago

    Scottsdale, Arizona, United States FRED ASTAIRE DANCE STUDIOS Full time

    About the RoleFred Astaire Dance Studios is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our regional headquarters, you will play a crucial role in supporting our management and team members in the Arizona and Nevada regions.Key ResponsibilitiesClient Support: Serve as the primary point of...

  • Business Support Administrator

    2 weeks ago

    Scottsdale, Arizona, United States Lumifi Cyber Full time

    Office AdministratorJob Type: Full-Time, ExemptLocation: Scottsdale, Arizona (on-site)The Office Administrator plays a crucial role in managing various office functions, reception duties, and administrative tasks. This position demands exceptional organizational abilities and a capacity to work autonomously. The ideal candidate should possess 2-3+ years of...

  • Recreation Administrative Coordinator

    3 days ago

    Scottsdale, Arizona, United States Marriott International, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Recreation Administrative Assistant to join our team at Marriott International, Inc. As a key member of our administrative staff, you will be responsible for providing exceptional support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesEnter and retrieve...