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Multilingual Administrative Coordinator

2 months ago

St Louis, Missouri, United States Katapult Network Full time

About Katapult Network: Katapult Network is dedicated to assisting recent college graduates with limited professional experience in securing their next career opportunity.

Our mission is to connect new graduates with full-time, entry-level positions at some of the leading employers across the nation, including innovative startups and established billion-dollar firms seeking fresh talent.

Position Overview: We are seeking a motivated *Bilingual Office Assistant* to become part of a dynamic team of professionals in a vibrant work environment. This role will involve providing essential office services by executing administrative systems, procedures, and policies, while also overseeing various administrative projects. If you thrive in a diverse work setting and enjoy a range of responsibilities, this position may be a great fit for you.

Key Responsibilities:

  • Coordinate and manage complex activities, including meetings, travel arrangements, conferences, and departmental events.
  • Develop, maintain, and update the department's filing system to ensure organization and accessibility.
  • Extract and compile information from data systems, maintaining accurate log journals and files.
  • Organize and prioritize large volumes of information, drafting written responses or replies via phone or email as necessary.
  • Field routine and non-routine inquiries, taking messages and providing information as needed.
  • Act as a liaison between departments and external agencies, handling confidential information and clarifying policies when required.

Ideal Candidate Profile:

  • Attention to Detail: Meticulous in completing tasks with thoroughness.
  • Clerical Knowledge: Familiarity with administrative and clerical processes, including word processing and record management.
  • Effective Communication: Ability to convey ideas clearly in both written and verbal formats, and to listen actively.
  • Proactive Initiative: Willingness to embrace new responsibilities and challenges with sound judgment.
  • Organizational Skills: Capability to set specific goals and benchmarks to prioritize and accomplish tasks efficiently.

Qualifications:

  • Bachelor's degree.
  • Bilingual proficiency in Spanish and English.

Katapult Network is an equal opportunity employer, celebrating diversity in all its forms. We encourage individuals from all backgrounds to apply.