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Medical Administrative Coordinator

4 weeks ago

St Louis, Missouri, United States Washington University in St. Louis Full time
Job Summary

The Medical Administrative Professional will provide administrative support to the Office of Education and the Assistant Dean for Community-Based Medical Education. This role involves coordinating the appointment, review, and promotion process of Voluntary Teaching Faculty, as well as supporting activities and programs aimed at strengthening and recognizing the efforts of the Voluntary Teaching Faculty at Washington University School of Medicine.

Key Responsibilities
  • Provide general administrative support for the unit, including managing communication between teams, units, departments, and external entities.
  • Maintain records, documents, and provide full project/activity support for the voluntary teaching faculty unit, including maintenance and ongoing support of voluntary faculty profiles in Interfolio.
  • Perform administrative duties of a complex and confidential nature in support of the Voluntary Faculty Office and in support of the Assistant Dean for Community-Based Medical Education.
  • Assist with the preparation of presentations, reports, and other materials.
Collaboration and Support
  • Participate in the process for recommending promotions based on faculty commitment and performance.
  • Support efforts to enhance administrative efficiency and streamline voluntary faculty appointments, reviews, and promotion processes at the School of Medicine.
  • Assist in ensuring compliance with School of Medicine policies and procedures among voluntary faculty members, providing support and escalating as needed.
  • Assist in the development of procedures for decision-making on specific operating problems, providing consultation in accordance with departmental precedents and policies.
Requirements
  • Relevant administrative or budgetary support experience (5 years)
  • Microsoft Office
  • Bachelor's degree - Business
Benefits
  • Up to 22 days of vacation, 10 recognized holidays, and sick time
  • Defined contribution (403(b)) Retirement Savings Plan
  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more
  • 4 weeks of caregiver leave to bond with your new child
  • Tuition reimbursement for you and your family