Administrative Coordinator
2 days ago
The Administrative Assistant in the Onboarding Department at Mom365 is responsible for providing administrative support to ensure the department's efficient operation. This role involves handling a wide range of administrative and clerical tasks, requiring excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Administrative Support:
* Perform general administrative tasks such as answering phones, managing emails, and scheduling appointments.
* Maintain and organize onboarding documentation and employee records.
* Prepare and distribute onboarding materials and welcome packets for new hires.
Onboarding Coordination:
* Assist in the coordination of orientation sessions and training programs.
* Communicate with new hires to gather necessary documentation and information.
* Schedule and coordinate onboarding activities, meetings, and events.
Data Management:
* Enter and update employee information in HR databases.
* Track and manage onboarding progress for new hires.
* Generate and distribute reports related to onboarding metrics and performance.
Communication:
* Act as a point of contact for new employees during onboarding.
* Liaise between new hires and various departments to ensure a smooth transition.
* Provide clear and timely communication to new employees about their onboarding schedule and requirements.
Process Improvement:
* Assist in the development and implementation of onboarding policies and procedures.
* Provide feedback on the onboarding process and suggest improvements.
* Ensure compliance with company policies and legal regulations during the onboarding process.
Qualifications:
* High school diploma or equivalent required.
* Associate's degree or equivalent experience in Business Administration, Human Resources, or related field preferred.
* Previous experience in an administrative role, preferably within an HR or onboarding department.
* Experience with HR software and databases is a plus.
Skills:
* Strong organizational and time-management skills.
* Excellent verbal and written communication skills.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to handle confidential information with discretion.
* Detail-oriented with a high level of accuracy in work.
* Strong interpersonal skills and ability to work in a team-oriented environment.
Working Conditions:
* Full-time position with standard office hours.
* Office environment with regular use of computer and phone.
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