Operations Coordinator

5 days ago

Seattle, Washington, United States Africatown Community Land Trust Full time

Africatown Community Land Trust (ACLT) is seeking a highly organized and detail-oriented Operations Coordinator to provide office management and administrative support to the Operations Manager. This role requires an entrepreneurial spirit, with experience in a fast-paced environment. The successful candidate will have successfully thrived in similar positions, bringing a high level of integrity, initiative, self-direction, flexibility, emotional intelligence, and a sense of humor.

About Us

The Africatown Community Land Trust is working towards community ownership of land in the Central District. This mission can support the cultural and economic thriving of people who are part of the African diaspora in the Greater Seattle area. Our board is comprised of real estate professionals, business executives, entrepreneurs, business professionals, and long-time community members from the Central District.

Our Mission

To acquire, develop, and steward land in Greater Seattle to empower and preserve the Black Community.

Our Vision

Vibrant and thriving black communities through land ownership.

About the Role

This Operations Coordinator position provides administrative support for organizational effectiveness. Responsibilities include managing calendars and scheduling, files and team meeting schedule, reviewing and preparing confidential correspondence, reports, and presentations. This position requires savvy administrative technical skills sophistication in Microsoft suite, Google Suite, QuickBooks, filing, and time management strategies. Some evening hours are required.

Key Responsibilities

  • Developing administrative process workflow for file management and network works
  • Complete special projects focused on organizational development of ACLT
  • Assisting with new hire set up coordination and volunteer coordination
  • Serve as back-up point of contact and perform all transactional components of the administrative functions of the front and back-end office
  • Organize and maintain accurate records, files, and documents
  • Assist with timely annual report and business license filings with the Secretary of State
  • Assist in keeping records of bills, permits, licensing, etc.
  • Assist in project management
  • Establish and maintain professional working relationships with community leaders, elected officials, the public, and others encountered during work
  • Support members of the Leadership team on projects as needed
  • Assist with meeting planning and make event arrangements, including facilities locations, food/refreshments, audio-visual equipment setup, and materials for distribution, with high attention to detail
  • Attend and support ACLT community events
  • Take meeting minutes
  • Other administrative duties and projects as assigned

Administrative Support

  • Greet office visitors and serve as the primary office front desk receptionist and primary point of contact on the phone and in-person
  • Assist with tracking performance management process that measures and evaluates staff progress against goals for the organization
  • Support the accounting team which provides the organization with access to financial information and enables strategic budgeting, as it relates to Admin & Ops
  • Work with IT team to ensure the technology infrastructure supports the growth of programs and organization overall
  • Provide administrative assistance with contracting processes
  • Share in knowledge dissemination, reporting, and communications
  • Represent the organization externally, as necessary

Requirements

  • AA degree or equivalent education and experience
  • Two years of administrative support experience
  • Superior organizational, verbal, written, interpersonal, and communication skills
  • Experience coordinating logistics for committees, task forces, or other teams
  • Demonstrated high proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), Google Docs, and other productivity software (Zoom, Google Meet, Go to Meeting, MS Teams, etc.)
  • Solid demonstrated knowledge of office management coordination and implementing efficient office systems
  • Must be able to interact with staff (at all levels) in a fast-paced environment
  • Ability to communicate effectively with people of diverse personalities, cultures, and communication styles
  • Ability to work independently and with precise judgment in wide array of situations, keen attention to detail, and take initiative to problem solve
  • Demonstrated ability to manage deadlines; manage competing priorities; and maintain high standards for accuracy and productivity
  • Experience with discretion and managing confidential information and exercising independent judgment, tact, and sensitivity in difficult situations

Preferred Qualifications

  • BA degree or equivalent education and experience

Salary Range: $60,000 - $70,000 per annum, depending on experience.

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