Operations Support Coordinator

6 days ago

Seattle, Washington, United States Africatown Community Land Trust Full time
About the Role

Africatown Community Land Trust is seeking a highly organized and detail-oriented Operations Support Coordinator to provide administrative support for organizational effectiveness. This role requires savvy administrative technical skills, sophistication in Microsoft suite, Google Suite, QuickBooks, filing, and time management strategies.

The successful candidate will bring an entrepreneurial spirit and have successfully thrived in a fast-paced environment. They will be responsible for managing calendars and scheduling, files and team meeting schedules, reviewing, and preparing confidential correspondence, reports, and presentations.

Responsibilities
  • Developing administrative process workflows for file management and network works
  • Completing special projects focused on organizational development of ACLT
  • Assisting with new hire setup coordination and volunteer coordination
  • Serving as back-up point of contact and performing all transactional components of the administrative functions of the front and back-end office
  • Organizing and maintaining accurate records, files, and documents
  • Assisting with timely annual report and business license filings with the Secretary of State
  • Assisting in keeping records of bills, permits, licensing, etc.
  • Assisting in project management
  • Establishing and maintaining professional working relationships with community leaders, elected officials, the public, and others encountered during work
  • Supporting members of the Leadership team on projects as needed
  • Assisting with meeting planning and making event arrangements, including facilities locations, food/refreshments, audio visual equipment setup, and materials for distribution, with high attention to detail
  • Attending and supporting ACLT community events
  • Taking meeting minutes
  • Other administrative duties and projects as assigned
Requirements
  • AA degree or equivalent education and experience
  • Two years of administrative support experience
  • Superior organizational, verbal, written, interpersonal, and communication skills
  • Experience coordinating logistics for committees, task forces, or other teams
  • Demonstrated high proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), Google Docs, and other productivity software (Zoom, Google Meet, Go to Meeting, MS Teams, etc.)
  • Solid demonstrated knowledge of office management coordination and implementing efficient office systems
  • Ability to communicate effectively with people of diverse personalities, cultures, and communication styles
  • Ability to work independently and with precise judgment in wide array of situations, keen attention to detail, and take initiative to problem solve
  • Demonstrated ability to manage deadlines; manage competing priorities; and maintain high standards for accuracy and productivity
  • Experience with discretion and managing confidential information and exercising independent judgment, tact, and sensitivity in difficult situations
About Us

Africatown Community Land Trust is a nonprofit organization working towards community ownership of land in the Central District. Our mission is to acquire, develop, and steward land in Greater Seattle to empower and preserve the Black community.

We are seeking a highly motivated and detail-oriented Operations Support Coordinator to join our team. The estimated salary for this role is $45,000 - $55,000 per year, depending on experience.

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