Payroll Manager

2 days ago

St Augustine, Florida, United States Flagler College Full time
Job Summary

Flagler College is seeking a highly skilled Payroll Manager to oversee and manage system and payroll processing functions for all employee categories of the institution. The successful candidate will be responsible for managing payroll transactions, record maintenance, recurring and ad hoc reporting, data analysis, procedure documentation and design, regulatory tax reporting, and systems maintenance.

Key Responsibilities
  • Oversee the life-cycle semi-monthly payroll processing of two campuses across the institution, including the preparation, processing, and disbursements of all regular and off-cycle payrolls, adjustments/corrections, additional compensation, deferred compensation, payroll taxes, and employee retirement plan payments.
  • Manage and communicate payroll scheduling and relevant payroll milestones to ensure timely and accurate execution of all payroll activities.
  • Prepare and maintain accurate records and reports of payroll transactions, responding to all payroll data inquiries, including requests for the annual external financial audit and the Single Audit.
  • Coordinate with Human Resources on the setup and review of payroll system inputs, including new hires, changes in salary, overtime, terminations/retirements, benefits, tax withholdings, annual elections, EFT information, etc. for all salaried and hourly employees.
  • Improve, automate, and document all payroll processes, procedures, and internal controls, leading all payroll projects.
  • Promote communications and training, as needed, to keep others informed of College payroll policies and processes, important deadlines, and changes to Federal and state rules and regulations concerning the payroll function.
  • Address all system issues related to payroll processing and serve as the main point of contact for all technical issues, updates, and modifications.
  • Perform periodic administrative tasks for the 403(b) retirement plans, as requested by the Plan Administrator and TIAA.
  • Work collaboratively with all campus constituents, including department payroll supervisors and Academic Affairs, to prepare and process student payroll, adjunct faculty payments, and faculty overload payments.
Compliance and Reporting
  • Ensure compliance with Federal, state, and local payroll, wage, and hour laws and best practices.
  • Manage administration of nonresident alien payroll payments and issues, and compliance with relevant international tax withholding and reporting requirements.
  • Coordinate with the Controller/Chief Accounting Officer to manage and complete the annual audit of the College's 403(b) ERISA Retirement Plan, including planning, providing requested documents and reports, and responding to auditor inquiries. Identify potential compliance issues during the year and provide timely resolution, including any required distributions of participant deferrals or other contribution adjustments. Perform required annual and period nondiscrimination testing.
  • Assist with other internal/external audits by providing records, documentation, and reporting to auditors.
  • Provide Payroll-related reports and review all year-end payroll reporting (including fringe benefit calculations, W-2's) for accuracy and completeness in collaboration with outside vendor (ADP). Review all Form 941 filings in collaboration with outside vendor (ADP).
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies to remain current with all applicable regulations and ensure compliance.
Additional Responsibilities
  • Perform such other college-related duties as directed by the Chief Accounting Officer and Vice President for Business Services.

Flagler College is an equal opportunity employer and welcomes applications from diverse candidates. The successful candidate will possess a Bachelor's degree from an accredited institution in Business Administration, Accounting, Human Resources, or related discipline, and a minimum of four (4) years' experience in payroll processing, general accounting, or related experience. Experience with Oracle Cloud HCM is strongly preferred, and proficiency in Word, Excel, and other Microsoft Office applications is required. The candidate should also have excellent communications skills (written and verbal) and the ability to deal sensitively with employee information and maintain strict confidentiality.

Flagler College is a private liberal arts college located in St. Augustine, Florida. Founded in 1968, our mission is to enrich lives by creating a thoughtful, personalized experience in a supportive educational community. We are committed to diversity, inclusion, and pursuit of a higher education with adherence to high ethical standards. It is the policy of Flagler College not to discriminate in admission, treatment, or access to, or employment in, its programs or activities on the basis of race, color, gender, religion, national origin, age, disability, marital status, familial status, sexual orientation, gender identity or expression, or any other protected characteristic.

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