Administrative Support Specialist

4 days ago


Medford, Oregon, United States Southern Oregon Education Service District Full time
Job Summary:
We are seeking an experienced Administrative Assistant III to join our team at the Southern Oregon Education Service District. This is a full-time, 258-day position with a salary range of $17.71-$21.20 per hour, depending on experience.

About the Role:
As an Administrative Assistant III, you will be responsible for providing high-level administrative support to our program administrator and staff. Your duties will include preparing documents, maintaining records, processing purchase orders, and performing receptionist functions. You will also be responsible for coordinating workshops, designing brochures, and registering participants.

Key Responsibilities:
• Prepare a wide range of documents, including letters, reports, and memos
• Compile and maintain statistical data, preparing reports as required
• Process purchase orders, expense reimbursement statements, and travel requests
• Perform receptionist functions, including screening calls and greeting visitors
• Sort, screen, and distribute correspondence in various formats
• Prepare and organize materials for meetings, arrange for food services, and compose minutes
• Coordinate workshops, design brochures, and register participants
• Establish, maintain, and update files, lists, records, and logs on computerized and manual record-keeping systems

Requirements:
• High school diploma or equivalent, plus four years of progressively responsible secretarial experience
• Excellent communication skills to effectively represent policies and procedures to parents, students, employees, agencies, and the general public
• Ability to work independently, organize work with minimal supervision, and meet deadlines
• Proficient in using current office technology, including keyboard skills and elementary accounting
• Working knowledge of budgeting and bookkeeping practices and procedures
• Must be able to lift up to 25 pounds and stand/walk for extended periods

Benefits:
• Salary: $17.71-$21.20 per hour
• Health insurance through OEBB MODA, including medical, dental, vision, and prescription coverage
• Employer-paid PERS, including a 6% individual investment account
• 10 paid holidays, plus additional paid days off
• Generous sick, vacation, and discretionary leave packet
• Options for flexible spending accounts, life insurance, and disability insurance

If you are a motivated and detail-oriented individual with excellent administrative skills, we encourage you to apply for this exciting opportunity.

  • Medford, Oregon, United States Oregon Public Schools Full time

    Job Title: Administrative Support Specialist - Career and Technical EducationThe School Improvement Division at Oregon Public Schools is seeking an experienced Administrative Assistant to support the Career & Technical Education Program in performing a full range of secretarial and specialized duties.This position requires a high level of expertise in office...


  • Medford, Oregon, United States Oregon Public Schools Full time

    Job Summary:">We are seeking a highly skilled Support Operations Specialist to join our team at Oregon Public Schools. As a key member of our administrative staff, you will play a vital role in supporting the day-to-day operations of our programs.">About Us:">Oregon Public Schools is a leading educational institution dedicated to providing high-quality...


  • Medford, Oregon, United States Medford School District 549c Full time

    Job Description:  We are seeking a skilled and experienced Learning Support Specialist to join our team at Medford School District 549c. As a Learning Support Specialist, you will play a critical role in supporting student success by providing instructional support, supervising students, and maintaining a safe and organized learning environment.About the...


  • Medford, Oregon, United States The Staffing Resource Group Inc Full time

    Job Title: Medical Support SpecialistAbout The Role: We are seeking a highly motivated and organized Medical Support Specialist to join our team at The Staffing Resource Group Inc. This is an exciting opportunity for individuals who are passionate about delivering exceptional patient care and have strong communication skills.Key Responsibilities:Assist with...


  • Medford, Oregon, United States Interim HealthCare Northern CA, NV, OR Full time

    Join Interim HealthCare as a Caregiver Support Specialist and play a vital role in helping seniors live safely at home. Our team is dedicated to providing exceptional care and support to our clients, and we are seeking a compassionate and caring individual to join our team.**Job Description:**In this role, you will provide personal care and support to our...


  • Medford, Oregon, United States Lifeline Full time

    OverviewLifeline is the leading Managed Service Provider (MSP) in the region, providing top-notch IT solutions to businesses. With over 20 years of experience and steady growth, we are now seeking a skilled Technical Support Specialist to join our team.


  • Medford, Oregon, United States Southern Oregon Education Service District Full time

    Job Summary We are seeking a highly skilled and detail-oriented Administrative Assistant III to support the operations of our organization. As an Administrative Assistant III, you will be responsible for providing administrative support to program administrators, managing office supplies, and maintaining accurate records. About Us Southern Oregon Education...


  • Medford, Oregon, United States The Spartan Group LLC Full time

    Are you a highly motivated and organized individual looking for a part-time opportunity that offers flexibility and opportunities for growth? Do you have previous dealership warranty experience and a keen eye for detail?About the RoleApproximately 10 hours/week, this role requires good organizational skills and attention to detailNo weekend or night shifts,...


  • Medford, Oregon, United States A First Choice Staffing Service Full time

    Job Overview:The Medical Support Specialist plays a vital role in assisting patient care and supporting clinical operations in a dynamic healthcare setting. As an experienced professional, you will be responsible for providing top-notch support to our team of medical professionals.Responsibilities:Assist with direct patient care, including procedures, exam...


  • Medford, Oregon, United States AMERICAS BEST KIDS INC Full time

    Job Description:Are you passionate about early childhood education? Do you have a desire to make a positive impact on young lives? Look no further! We are seeking a Preschool Support Specialist to join our dynamic team at AMERICAS BEST KIDS INC. As a key member of our preschool program, you will provide critical support with education, classroom activities,...


  • Medford, Oregon, United States JobCertify Full time

    Job OverviewWe are looking for an experienced Administrative Assistant to join our HR Technology Center team. As an Administrative Assistant, you will provide critical support to our officers and ensure seamless day-to-day operations.


  • Medford, Oregon, United States Amergis Full time

    About the RoleWe are seeking a dedicated Behavior Technician to join our team in Medford, OR.As a Behavior Technician with Amergis, you will work closely with children and adults with special needs to facilitate educational and behavioral services. You will collaborate with school professionals and other behavioral specialists to achieve learning and...


  • Medford, Oregon, United States Insight Global Full time

    Job OverviewThe largest Automotive retailer in the world seeks an experienced ITS Support Specialist / Field Engineer to support their 330 dealerships across North America. This role requires a proactive approach, strong problem-solving skills, and frequent travel.Key ResponsibilitiesReview system health reports and address urgent IT issuesEnsure smooth...


  • Medford, Oregon, United States Amergis Full time

    Job OverviewAmergis is a leading provider of home healthcare, medical-related staffing, travel nursing, and population health services across the United States. We are seeking an experienced Behavioral Specialist to join our team in supporting children and adults with special needs.


  • Medford, Oregon, United States Avamere Health Services Full time

    Job Summary: We are seeking a dedicated and compassionate Nursing Assistant to join our team at Avamere Health Services. As a key member of our healthcare team, you will play a vital role in ensuring the comfort, safety, and well-being of our residents.About the Role: This is a full-time position available with competitive pay starting at $20.00 per hour....


  • Medford, Oregon, United States Options for Southern Oregon Full time

    Job SummaryWe are seeking a compassionate and experienced Mental Health Outreach Peer Support Specialist to join our team at Options for Southern Oregon.This role requires a self-identified individual with a history of receiving mental health services and strong grounding in their own recovery. The successful candidate will provide outreach and engagement...


  • Medford, Oregon, United States ColumbiaCare Services, Inc. Full time

    About the PositionColumbiaCare Services, Inc. is seeking a dedicated Veterans Support Specialist to join our team at Beekman House and Valor Pass in Jackson County.This role requires working as part of a direct care team to provide supportive services for GPD participants, helping Veterans integrate into transitional housing and maintain their stability...


  • Medford, Oregon, United States Oregon Pacific Bank Full time

    Job Title: Financial Services AdministratorWe are seeking an experienced and skilled Financial Services Administrator to join our team at Oregon Pacific Bank. In this role, you will be responsible for managing trust accounts, administering estates, and providing exceptional customer service.About the Role:Manage and administer trust accounts, including...


  • Medford, Oregon, United States First American Full time

    About UsFirst American is a company that values its people and culture. We strive to create an authentic and inclusive workplace for all employees, where everyone feels welcome and empowered to contribute. Our People First Culture celebrates diversity, equity, and inclusion, making us a great place to work for all.We are proud to have been named to the...


  • Medford, Oregon, United States Jackson County, OR Full time

    About the RoleThis exciting opportunity involves coordinating and administering special projects, providing administrative support to senior managers, and conducting complex research and analysis.In this role, you will be responsible for:Planning, facilitating, and administering special projectsProviding administrative assistance to senior managersConducting...