Office Manager

1 week ago


West Chester, Pennsylvania, United States TrueChoicePack Corp. Full time
Job Description

TrueChoicePack Corp. is a fast-growing company that specializes in the design, manufacture, and distribution of eco-friendly, traditional, customized, and private label packaging and disposable products.

The company provides a wide range of products, including food service tableware, bags, trashcan liners, films, wraps, and more. We are seeking a highly skilled and organized Office Manager to oversee the efficient functioning of our Office operations.

Key Responsibilities:
  • Coordinate and organize meetings, ensuring all necessary arrangements are made.
  • Manage office budgets, generate invoices, and handle accounting tasks such as payroll, accounts payable, and accounts receivable using ERP systems.
  • Enter all invoices, bills, and verify and process payments.
  • Process payroll details and verify as well as other deductions.
  • Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections.
  • Manage databases and ensure accurate data storage and retrieval.
  • Organize company events and conferences, ensuring their successful execution. Arrange transportation and accommodations as required.
  • Order office supplies, stationery, and other essential items for the office.
  • Handle correspondence, complaints, and queries promptly and professionally.
  • Prepare professional letters, presentations, and reports to meet business needs.
  • Supervise and monitor the work of office staff, providing guidance and support.
  • Act as a liaison between staff, suppliers, and clients, fostering positive relationships.
  • Implement and maintain efficient office administrative systems and procedures.
  • Delegate tasks to junior employees, promoting teamwork and professional growth.
  • Coordinate training for new employees, developing effective training programs.
  • Ensure compliance with health and safety policies, promoting a safe work environment.
  • Maintain strict confidentiality of executive-level communications and activities.
  • Utilize a range of software packages, including ERP systems, to streamline operations.
  • Attend meetings with senior management, providing valuable insights and updates.
  • Assist the organization's HR function by keeping personnel records up to date and coordinating interviews.
  • Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time.
Requirements:
  • An associate degree in business or accounting or similar degree or experience.
  • Minimum of 2-3 years of experience as an accounting assistant, demonstrating proficiency in office management tasks.
  • Proficiency in MS Office suite, including Word, Excel, and PowerPoint.
  • Familiarity with accounting software such as ERP systems and other relevant software.
  • Strong knowledge of generally accepted accounting and bookkeeping principles and procedures.
Benefits:
  • 401(k) matching.
  • Paid time off.
Work Schedule:
  • 8 hour shift.
  • Monday to Friday.
Relocation:
  • Relocate before starting work (Required).

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