Reception Operations Coordinator

2 weeks ago


San Diego, California, United States Boutique Recruiting Full time

A prominent firm specializing in mediation and arbitration services is in search of a refined and meticulous Reception Operations Coordinator to become a vital part of their energetic team. This position is ideal for a driven and technologically adept individual with a minimum of 3-5 years of administrative experience who thrives in a bustling environment with frequent client engagement. The organization values internal advancement, making this an excellent opportunity for those looking to enhance their administrative career within the legal sector.

Compensation:
Competitive hourly rate based on experience.

Reception Operations Coordinator Qualifications:

  • 2-5 years of experience in office administration, reception, or similar roles.
  • Proven customer service skills.
  • Technologically proficient with the capability to learn and utilize new software systems.
  • Exceptional attention to detail, with the ability to manage multiple tasks and adapt to shifting priorities.
  • Professional and patient demeanor when interacting with clients.
  • Polished, professional, and approachable personality.
  • Organized and comfortable in a fast-paced setting.
  • Experience in the legal field (such as paralegal, legal assistant, or public sector) is highly desirable.
  • A bachelor’s degree is preferred.
  • Familiarity with MS Office and internal software systems is advantageous.

Reception Operations Coordinator Duties:

  • Welcome and assist attorneys and clients, ensuring an efficient check-in process and appropriate room assignments.
  • Manage incoming calls using a multi-line phone system and oversee mail processing.
  • Organize and manage legal documents within the internal system.
  • Prepare conference rooms and facilitate virtual meetings for effective collaboration.
  • Perform general administrative tasks, including ordering office supplies.
  • Assist staff with document printing and coordinating meal orders as necessary.
  • Collaborate with mediators and retired judges to support arbitration and mediation sessions.
  • Monitor conference room usage and ensure readiness for meetings or events.

Benefits:

  • Comprehensive Medical, Dental, and Vision insurance.
  • 401K Plan with safe harbor and profit-sharing options.
  • Generous paid time off policy.
  • Paid sick leave.
  • Thirteen paid holidays annually.
  • Birthday leave.
  • Opportunities for professional growth.
  • Performance-based bonuses twice a year.

If you are eager to embark on a fulfilling career in the legal industry, we encourage you to consider this opportunity.



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