Administrative Executive
2 weeks ago
The Matian Firm, APC is seeking a skilled Administrative Executive with expertise in Business Development to undertake a range of administrative and clerical responsibilities. This role involves providing essential support to our Intake Director and facilitating daily office operations. The ideal candidate will assist in managing various sales administrative functions, including report generation and process optimization. This position requires an individual who is organized, detail-oriented, and possesses strong interpersonal skills. Flexibility to work weekends may be necessary to support the Director.
Key Responsibilities:
- Handle incoming calls, relay messages, and assist the team with general inquiries.
- Schedule meetings and manage the calendar for the General Manager.
- Arrange travel logistics, including flights, transportation, and accommodations.
- Support the monitoring of the Intake department's performance.
- Prepare and maintain weekly, monthly, and quarterly reports.
- Draft and format communications for internal and external purposes, including memos, emails, presentations, and reports.
- Document meeting minutes.
- Develop forms, documents, and checklists for the Intake department.
- Create reports using Excel or Google Sheets, employing spreadsheets, formulas, and data management techniques.
- Perform copying, scanning, and data entry tasks in CLIO (CRM).
- Ensure the department is equipped with necessary supplies and resources for daily operations.
- Assist in managing the Firm Text Campaign.
- Provide additional support to Management as required.
- Bilingual proficiency in English and Spanish is mandatory.
- 2-3 years of experience in executive administration.
- Advanced skills in MS Office (Excel, PowerPoint, Word).
- Proficiency in spreadsheets and formulas is essential.
- Experience with Case Management/CRM software is advantageous.
- Resourceful and proactive in resolving issues as they arise.
- Exemplary customer service and sales-oriented mindset.
Note: Salary range may vary based on individual experience.
The Matian Firm offers a comprehensive benefits package, including medical, dental, and vision insurance, along with a 401(k) plan. Additional perks include catered lunches, complimentary parking, floating holidays, and paid time off. Join our dynamic team and explore opportunities for professional growth within the legal sector.
The Matian Firm, APC is committed to fostering an inclusive and diverse workplace, welcoming applicants from all backgrounds.
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