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Clinical Administrative Assistant
2 months ago
This role is responsible for providing administrative support to the Plastic Surgery department at Vanderbilt University Medical Center. The successful candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.
Key Responsibilities- Provide administrative support to the department, including scheduling, travel arrangements, and budget reconciliation.
- Ensure accurate and timely maintenance of financial, planning, and correspondence records.
- Compile and analyze data to support departmental initiatives and goals.
- Prepare reports and other documentation as requested.
- Human Resources Policies and Procedures: Knowledge of HR policies and procedures, with the ability to apply them in a practical setting.
- Ad Hoc Reporting: Ability to access and analyze data from various sources, with the ability to prepare reports and presentations.
- Financial Processes: Understanding of financial processes, including budgeting, forecasting, and financial analysis.
- Clerical/Administrative: Excellent clerical and administrative skills, including calendar maintenance, data entry, document preparation, and travel arrangements.
- Data Analysis: Ability to analyze data and draw meaningful conclusions, with the ability to communicate findings to stakeholders.
- Organizational Impact: Provides administrative support to the department, with minimal guidance.
- Problem Solving/Complexity of Work: Conducts research and analysis to solve complex problems.
- Breadth of Knowledge: Applies broad knowledge of administrative procedures and policies.
- Team Interaction: Provides informal guidance and support to less experienced team members.
- Supporting Colleagues: Develops self and others, builds and maintains relationships, communicates effectively, and serves others with compassion.
- Delivering Excellent Services: Solves complex problems, offers meaningful advice and support, performs excellent work, ensures continuous improvement, and fulfills safety and regulatory requirements.
- Managing Resources Effectively: Demonstrates accountability, stewards organizational resources, and makes data-driven decisions.
- Fostering Innovation: Generates new ideas, applies technology, and adapts to change.
- Responsibilities: Provides administrative support to the department, including scheduling, travel arrangements, and budget reconciliation.
- Certifications: None specified.
- Work Experience: 4 years of relevant work experience.
- Education: High School Diploma or GED.
Vanderbilt Health is committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
