Vital Records Program Coordinator

2 weeks ago

Indianapolis, Indiana, United States nLeague Full time
Job Overview

Position Title: Vital Records Coordinator

Department: Division of Vital Records

Role Summary: The Vital Records Coordinator plays a crucial role in supporting the operational needs of the Data Quality team. This position focuses on data-driven policies and evidence-based practices related to vital records management.

Key Responsibilities:

  • Engage with data providers to address and resolve outstanding records or data quality challenges.
  • Conduct thorough analysis of data, error reports, and related validity issues.
  • Research and compile relevant information regarding program procedures, requirements, and policies.
  • Ensure that data queries and analyses are executed efficiently.
  • Respond to inquiries regarding data quality policies and procedures.
  • Manage correspondence, determining necessary actions and composing responses.
  • Establish and maintain organized records of current and historical program files.
  • Gather information to assist in the preparation of program reports.
  • Coordinate the scheduling and distribution of training materials for local health departments.

Job Requirements:

  • Associate degree or equivalent experience in program coordination (minimum 3 years).
  • General understanding of the vital records program area.
  • Familiarity with relevant legislation, guidelines, and agency policies.
  • Exceptional attention to detail.
  • Ability to research and compile information on specific program topics.
  • Strong verbal and written communication skills.
  • Capacity to work effectively under deadlines.
  • Ability to contribute to group decision-making processes.
  • Professional demeanor when interacting with agency personnel and the public.

Essential Skills:

  • Proficient in Microsoft Excel, including spreadsheet creation, report generation, and use of Pivot tables.
  • Experience in statistical analysis and data reporting.
  • Prior experience in documenting meeting minutes and notes.
  • Background in customer service.
  • Strong data entry capabilities.
  • Familiarity with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
  • Ability to communicate effectively and professionally across various agencies.
  • Critical thinking and problem-solving skills.
  • Proactive in assessing issues and implementing solutions independently.

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