Administrative Assistant for Licensing Department

4 weeks ago


Wheaton, Illinois, United States Crossway Full time
Licensing Department Administrative Assistant

**Job Summary**

We are seeking a highly organized and detail-oriented individual to join our Licensing team as an Administrative Assistant. The successful candidate will provide general administrative support to the team, primarily through regular follow-up with licensees, accurate record-keeping of licensing documents, and developing efficient tracking systems for internal processes.

**Key Responsibilities**

- Archive all executed contracts and related documents on Crossway's server.
- Perform regular follow-up on pending licenses to ensure timely processing.
- Create records, as directed, for Licensees of the ESV Bible, books, tracts, and other Crossway content in print, digital, and audio formats.
- Issue formal cancellation notices and update contract records and internal database.
- Facilitate shipments of translated books to authors and build and maintain Crossway's physical archives of licensed products.

**Requirements**

- High organizational skills, thoroughness, and proven ability to manage details with accuracy for multiple projects.
- Friendly demeanor, positive attitude, ability to learn and take responsibility, to work well within a small team, and to serve others in the workplace.
- Clear understanding of and agreement with Crossway's mission, ethos, and standards.
- Honesty and integrity.
- Ability to communicate clearly in writing and verbally.

**Benefits**

- Comprehensive medical and dental plan.
- Life insurance.
- Paid vacation and holidays.
- Retirement plan.

**Salary**

The position provides a competitive salary based on previous work experience, education, acquired skills, and established relationships. The salary is commensurate with current standards for comparable positions and responsibilities within publishing and other leading not-for-profit ministries.
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