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Business Operations Coordinator

1 month ago

Wheaton, Illinois, United States Advanced Intelligence Engineering LLC Full time
Job Summary

Advanced Intelligence Engineering LLC is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide back-end support to our billing, purchasing, and marketing departments, ensuring seamless operations and exceptional customer service.

Key Responsibilities
  • Generate and email project, monthly, and one-off client invoices
  • Assist in the procurement of equipment and software for AIE clients and prospects
  • Work with clients, AIE engineering, and vendors to generate quotes for various client IT needs
  • Build and maintain strong vendor relationships
  • Enter sales and purchasing data into the CRM databases and assist in management of the CRM module
  • Draft procedures that outline workflow requirements for processes within the purchasing, marketing, and billing departments
  • Reconcile Microsoft usage reports
  • Assist in the preparation of reports for regular client business reviews
  • Create web content for SEO traction
  • Monitor and manage social media marketing efforts
  • Sort mail and manage
Requirements
  • Advanced written and spoken (English) communication skills; excellent telephone manner
  • Proficient with Microsoft Office and general computing
  • High level of diplomacy, sound judgment, and discretion when dealing with clients and vendors
  • Associates, College degree or a minimum of two years professional work experience
  • Must be able to pass a criminal background test
  • Must have a valid driver's license and reliable transportation