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Administrative Coordinator

2 months ago

Nashville, Tennessee, United States state of indiana Full time

Join the State of Indiana

Embark on a rewarding career with the State of Indiana, one of the largest employers in the region, offering a wide array of opportunities across more than 60 agencies. Here, you will find competitive salaries, an extensive benefits package, and a strong commitment to work-life balance. Most importantly, you will have the opportunity to make a significant and positive impact on the lives of residents throughout Indiana.

At the State of Indiana, we prioritize diversity and inclusion, striving to cultivate a welcoming, accessible, and equitable workplace that reflects the rich diversity of Indiana's population. As a proud equal opportunity employer, we are committed to providing reasonable accommodations to enable individuals with disabilities to navigate the application and interview process and to perform the essential functions of their roles.

About the State Park Inns:
The Indiana State Park Inns represent one of the oldest state park lodging systems in the nation. We operate seven unique and beautiful facilities across Indiana, providing guests with an exceptional experience to enjoy the natural beauty and create lasting memories.

Nestled in the scenic hills of Indiana's largest state park, Brown County State Park, Abe Martin Lodge features 84 guest rooms, a restaurant, cabins, an indoor water park, and over 6,000 square feet of banquet and conference space.

Role Overview:

In this position, you will:

  • Maintain and organize personnel records, documenting essential employee information such as addresses, earnings, absences, and performance evaluations.
  • Compile and generate reports from employment records, ensuring accuracy and compliance.
  • Facilitate the entry of employee data into the time-keeping system and oversee the bi-weekly payroll submission process.
  • Provide information regarding personnel policies, benefits, and procedures to employees and job applicants.
  • Process and verify documentation related to staffing, recruitment, training, and performance evaluations.
  • Review employment applications to assess qualifications and eligibility.
  • Conduct audits of personnel files to ensure completeness and compliance.
  • Assist employees with enrollment in health insurance, retirement, and other benefits.
  • Collaborate with department managers to ensure timely and accurate payroll processing.

This job profile is not intended to encompass all activities, duties, or responsibilities required of the employee. Additional tasks may be assigned as necessary.

What You'll Need for Success:

  • Strong communication skills, both written and verbal, including the ability to engage in telephone conversations and face-to-face discussions.
  • Ability to handle challenging interactions with professionalism and composure.
  • Capacity to make decisions that impact colleagues, clients, and the organization.
  • Attention to detail and accuracy in all tasks.
  • Ability to meet strict deadlines and work collaboratively within a team.
  • Willingness to work flexible hours, including afternoons, evenings, weekends, and holidays.
  • Potential requirement to wear a uniform provided by the State Park Inns.
  • Effective communication skills to assist coworkers and guests as needed.

Supervisory Responsibilities:

This role may involve supervisory duties based on agency requirements.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees, including:

  • Multiple medical plan options, including prescription coverage, as well as vision and dental plans.
  • Wellness Rewards Program to earn gift card rewards through wellness activities.
  • Health savings account with bi-weekly state contributions.
  • Flexible work scheduling options, including potential hybrid remote work.
  • Deferred compensation plan with employer match.
  • Fully-funded pension plan options.
  • Generous leave policies, including paid parental leave and community service leave.
  • Combined paid vacation, personal, and sick leave time off.
  • Paid holidays and special event days.
  • Education reimbursement program.
  • Group life insurance.
  • Referral bonus program.
  • Employee assistance program for behavioral health visits.
  • Eligibility for the Public Service Loan Forgiveness Program.
  • Free parking for most positions.
  • Access to LinkedIn Learning.

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.