Administrative Coordinator
2 days ago
Trend Companies is a social media influencer management firm and marketing agency representing top-tier talent across the digital landscape. Our company and industry are growing rapidly, and we're looking to expand our Trend team.
Job SummaryThe Administrative Assistant will provide administrative support to the CEO and CGO, as well as the executive team, to facilitate the efficient operation of the organization. The ideal candidate will possess high standards, excellent communication skills, initiative, and the ability to prioritize daily tasks.
Key Responsibilities- Assist the CEO and CGO with day-to-day needs, including scheduling, meeting preparation, travel arrangements, and expense reports.
- Plan and execute office events in coordination with the Executive Admin.
- Receive and direct visitors, clients, and mail.
- Prepare agendas for meetings and record, compile, and distribute minutes of meetings as needed.
- Assist in planning and coordinating meetings, conferences, and company-wide events, including logistics, event planning, materials preparation, and follow-up actions.
- Maintain office supply inventories and snack bar and drinks inventory.
- Maintain a clean and tidy office space.
- Set up workstations, assemble office equipment for staff, and assist in onboarding new hires.
- Handle requests for information and data.
- Provide ad-hoc support for the leadership team or other departments as needed.
- Able to multitask, prioritize, and manage time effectively while remaining adaptable and able to pivot quickly.
- A team player with a cheerful and positive attitude.
- Attention to detail and accuracy.
- Self-motivated and self-directed, able to work independently with minimal supervision, while also collaborating effectively in a team.
- Strong interpersonal and customer service skills with a strong sense of professionalism.
- Excellent verbal and written communication skills.
- Proficient in MS Office, databases, and information systems.
- Able to organize and assemble office equipment and shelving.
- Ability to carry 30 lb boxes.
- 2+ years of proven experience successfully managing administrative duties listed in job description.
- High School Diploma required (Associate's or Bachelor's degree preferred).
-
Administrative Coordinator
2 weeks ago
Nashville, Tennessee, United States Sprouts Farmers Market Full timeJob Title: Administrative CoordinatorAt Sprouts Farmers Market, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for ensuring the smooth operation of our store's administrative functions, including accounting, cash handling, and payroll.Key...
-
Administrative Coordinator
22 hours ago
Nashville, Tennessee, United States Sevita Full timeAdministrative Office CoordinatorAt Sevita, we believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.Job SummaryWe are seeking an Administrative Office...
-
Administrative Coordinator
3 weeks ago
Nashville, Tennessee, United States I.C. Thomasson Full timeJob OverviewWe are seeking a highly skilled and organized Administrative Assistant to join our team at I.C. Thomasson, an engineering consulting firm dedicated to creating a designed world that is smarter, healthier, and more sustainable.As a key member of our team, you will be responsible for providing administrative support to our team manager and...
-
Administrative Coordinator
4 weeks ago
Nashville, Tennessee, United States CereCore Full timeJob SummaryCereCore is seeking a highly skilled Administrative Assistant to provide top-notch support to our team. As a key member of our administrative staff, you will be responsible for providing secretarial support, answering inquiries, and compiling reports. If you are a detail-oriented and organized individual with excellent communication skills, we...
-
Administrative Coordinator
4 weeks ago
Nashville, Tennessee, United States CereCore Full timeJob SummaryCereCore is seeking an experienced Administrative Assistant to provide high-level administrative support to our team. As a key member of our team, you will be responsible for providing exceptional support to our staff, ensuring the smooth operation of our office, and maintaining the highest level of confidentiality.Responsibilities• Provide...
-
Administrative Coordinator
2 days ago
Nashville, Tennessee, United States I. C. Thomasson Associates Full timeAbout I.C. Thomasson AssociatesWelcome to I.C. Thomasson Associates, an engineering consulting firm dedicated to creating a designed world that is smarter, healthier, and more sustainable. Our team embodies the teamwork makes the dream work mentality, which drives our internal collaboration and external partnerships with clients.Job SummaryWe are seeking a...
-
Administrative Coordinator
1 hour ago
Nashville, Tennessee, United States I. C. Thomasson Associates Full timeAbout I.C. Thomasson AssociatesWelcome to I.C. Thomasson Associates, a leading engineering consulting firm dedicated to creating a designed world that is smarter, healthier, and more sustainable. Our team embodies the "teamwork makes the dream work" mentality, fostering a collaborative environment that extends beyond our internal team to our clients.Job...
-
Administrative Coordinator
3 weeks ago
Nashville, Tennessee, United States University of Tennessee Full timeJob Title: Administrative AssociateCenter for Transportation Research is seeking a highly organized and detail-oriented Administrative Associate to provide administrative and compliance support for the Multimodal Division. This full-time position will be funded through a grant from the Tennessee Department of Transportation (TDOT).The position will be...
-
Administrative Coordinator
2 days ago
Nashville, Tennessee, United States MSCCN Full timeAbout the RoleThe Administrative Coordinator will work collaboratively with faculty to support various scholarly activities within the Center for Research Development and Scholarship at Vanderbilt University.Key ResponsibilitiesAssist faculty with grant proposals, including planning, managing, and coordinating day-to-day activities.Develop and provide...
-
Administrative Coordinator
4 weeks ago
Nashville, Tennessee, United States Vanderbilt University Full timeJob DescriptionThe Administrative Specialist is a key member of the Department of Human and Organizational Development within Peabody College at Vanderbilt University. This role is responsible for providing administrative support to the department, including managing calendars, emails, and records. The successful candidate will have excellent organizational...
-
Administrative Coordinator
1 day ago
Nashville, Tennessee, United States Cumberland Heights Foundation, Inc. Full timeJob SummaryCumberland Heights Foundation, Inc. is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As a key member of our leadership team, you will provide administrative support to our leadership staff, ensuring the smooth operation of our organization.Key ResponsibilitiesManage a variety of administrative tasks,...
-
Administrative Coordinator
1 week ago
Nashville, Tennessee, United States Payentry and MPAY, Inc. Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Payentry and MPAY, Inc. in Huntersville, North Carolina.Key Responsibilities:Project a customer-friendly attitude when interacting with clients, business partners, and prospects.Manage a complex schedule for the CEO, including...
-
Administrative Coordinator
2 days ago
Nashville, Tennessee, United States University of Tennessee Full timeJob Title: Administrative AssociateJoin the University of Tennessee's Center for Transportation Research as an Administrative Associate, providing administrative and compliance support for the Tennessee Department of Transportation's Multimodal Division.Key Responsibilities:Manage digital files and communicate effectively with stakeholdersProvide...
-
Administrative Coordinator
21 hours ago
Nashville, Tennessee, United States Marriott International Inc Full timeJob Title: Administrative AssistantAt Marriott International, we are seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our hotel.Key Responsibilities:Provide administrative support to the hotel team, including preparing...
-
Administrative Coordinator
3 weeks ago
Nashville, Tennessee, United States Randstad Full timeAdministrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Randstad. As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our office.Key Responsibilities:Greet visitors, handle incoming calls, and manage office supplies and...
-
Administrative Coordinator
1 month ago
Nashville, Tennessee, United States Elliott Electric Supply Full time**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elliott Electric Supply. As an Administrative Assistant, you will play a critical role in supporting our operations by providing exceptional administrative support to our staff. **Key Responsibilities:** Provide administrative support to our...
-
Administrative Coordinator
1 month ago
Nashville, Tennessee, United States Elliott Electric Supply Full time**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elliott Electric Supply. As an Administrative Assistant, you will play a critical role in supporting our operations by providing exceptional administrative support to our staff. **Key Responsibilities:** Provide administrative support to our...
-
Administrative Coordinator
1 month ago
Nashville, Tennessee, United States Randstad Full timeAdministrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Randstad. As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our office.Key Responsibilities:Office Management: Greet visitors, handle incoming calls, and manage office...
-
Administrative Services Coordinator
2 weeks ago
Nashville, Tennessee, United States Lorven Technologies Full timeJob Title: Administrative Services AssistantLocation: Nashville, TN (Hybrid)Duration: 1 year contractJob Summary:We are seeking an experienced Administrative Services Assistant to join our team at Lorven Technologies. The successful candidate will provide administrative support to our finance and logistics department, ensuring the smooth operation of our...
-
Administrative Coordinator
3 weeks ago
Nashville, Tennessee, United States Ascension Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at Ascension Saint Thomas. This role will be responsible for coordinating and leading assigned programs, monitoring program plans, schedules, and budgets, and recommending alternative actions based on tracking outcomes.Key ResponsibilitiesCoordinate and/or lead assigned...