Administrative Coordinator

4 days ago


Nashville, Tennessee, United States University of Tennessee Full time
Job Title: Administrative Associate

Join the University of Tennessee's Center for Transportation Research as an Administrative Associate, providing critical support to the Multimodal Division. This full-time position is funded by a grant from the Tennessee Department of Transportation (TDOT) and offers a unique opportunity to work in a dynamic environment.

Key Responsibilities:
  • Manage digital files and communication systems to ensure seamless information flow.
  • Provide administrative and compliance support to the Director, Assistant Director, and Manager, ensuring timely and accurate completion of tasks.
  • Offer exceptional customer service to internal and external stakeholders, serving as the primary point of contact for the Division.
  • Network and coordinate with various TDOT support divisions and external partners to facilitate collaboration and knowledge sharing.
  • Interact with vendors and negotiate contract terms for equipment and services, ensuring compliance with state regulations.
  • Process invoices and oversee state credit card payments for various expenses, including sponsorships and venue rentals.
  • Compile and prepare quarterly reports detailing Division activities and billing reports for TDOT Finance.
Requirements:
  • High school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.
  • Knowledge of Microsoft Office 365 products.
  • Ability to work independently and in a multidisciplinary team environment.
  • Ability to work effectively with diverse constituents and gather data, compile information, and prepare reports.
Preferred Qualifications:
  • An associate's degree in business or a related field with two years of office experience, or a bachelor's degree in business or a related field with one year of office experience.
  • Knowledge of transportation practices and experience with Tennessee systems such as Edison.

Salary: Market Range 05 - $30, $55,261.19



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