Administrative Coordinator
4 days ago
Join the University of Tennessee's Center for Transportation Research as an Administrative Associate, providing critical support to the Multimodal Division. This full-time position is funded by a grant from the Tennessee Department of Transportation (TDOT) and offers a unique opportunity to work in a dynamic environment.
Key Responsibilities:- Manage digital files and communication systems to ensure seamless information flow.
- Provide administrative and compliance support to the Director, Assistant Director, and Manager, ensuring timely and accurate completion of tasks.
- Offer exceptional customer service to internal and external stakeholders, serving as the primary point of contact for the Division.
- Network and coordinate with various TDOT support divisions and external partners to facilitate collaboration and knowledge sharing.
- Interact with vendors and negotiate contract terms for equipment and services, ensuring compliance with state regulations.
- Process invoices and oversee state credit card payments for various expenses, including sponsorships and venue rentals.
- Compile and prepare quarterly reports detailing Division activities and billing reports for TDOT Finance.
- High school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.
- Knowledge of Microsoft Office 365 products.
- Ability to work independently and in a multidisciplinary team environment.
- Ability to work effectively with diverse constituents and gather data, compile information, and prepare reports.
- An associate's degree in business or a related field with two years of office experience, or a bachelor's degree in business or a related field with one year of office experience.
- Knowledge of transportation practices and experience with Tennessee systems such as Edison.
Salary: Market Range 05 - $30, $55,261.19
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