Administrative Support Coordinator
6 days ago
Holman Construction Company, Inc. is a stable and growing organization seeking an experienced Accounting and Administrative Assistant to join our team.
Estimated Salary: $45,000 - $55,000 per year based on experience.
About the RoleThis position plays a vital role in facilitating daily workflow in the office. As an Accounting and Administrative Assistant, you will be responsible for performing various administrative duties, including filing, faxing, answering phone calls, and responding to emails.
You will also assist in handling payroll and personnel databases, sales order invoicing, posting, and processing accounts receivables and accounts payable. Additionally, you will verify state tax charges, set up vendors and customers in the accounting system, and track project manager and supervisor receipts.
The ideal candidate will have previous experience as a billing clerk or similar role, with strong math and Excel skills, as well as excellent organizational and analytical skills.
Responsibilities:
- Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.
- Assist in handling payroll and personnel databases.
- Assist in sales order invoicing, posting, and processing accounts receivables and accounts payable.
- Verify state tax is correctly charged.
- Set up vendors and customers in accounting system ensuring information is complete.
- Track Project Manager and Supervisor receipts.
- Maintain accurate and complete records, including general ledgers, journals, invoices, receipts, and information related to supplies and inventory.
- Assist in daily, monthly, and annual activities and general ledger maintenance.
- Communicate to customers and vendors to discuss account status, changes, or discrepancies.
- Monitor customer payments and prepare billing reports.
- File and manage various company records appropriately.
- Assure compliance with company and other applicable policies as needed.
- Provide excellent customer service and maintain vendor/customer relationships.
- Perform other related tasks deemed necessary by manager.
Holman Construction Company, Inc. was established in 1972 and has since grown into a reputable construction firm with 30+ employees. Our average employee tenure is 15 years, and we pride ourselves on maintaining long-term relationships with our customers, averaging 25 years of partnership.
We specialize in supervising and managing projects, as well as performing interior finish-out, excavation, concrete, demo, and general labor tasks in-house.
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