Executive Administrative Support Specialist
5 days ago
We are seeking a highly skilled and organized Administrative Professional to provide exceptional support to our CEO and office staff at Haddock Investments.
The ideal candidate will possess excellent communication skills, be a master multi-tasker, and have a proactive approach to work. They will be responsible for providing clerical and research support services, including document preparation and review, research, and other general administrative tasks as needed.
Key Responsibilities:
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Representing the CEO by communicating on their behalf and obtaining information, following up on delegated assignments, and knowing when to act and when to refer matters to the CEO.
- Preparing, organizing, storing, and retrieving project files, and other items.
- Composing letters and routine correspondence using Microsoft Office programs.
- Providing administrative support for the office and maintaining electronic and hard copy files.
- Performing other related duties as assigned.
Requirements:
Apart from a strong educational background, the ideal candidate will have prior administrative experience and excellent computer skills, with proficiency in Microsoft Office Software. They will also possess attention to detail and a proactive approach to work.
Job Type: Full-time. Salary: $18.00 - $23.00 per hour. Benefits: No benefits offered at this time.
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