Executive Administrative Support Specialist

5 days ago


Fort Worth, Texas, United States Haddock Investments Full time
Job Description

We are seeking a highly skilled and organized Administrative Professional to provide exceptional support to our CEO and office staff at Haddock Investments.

The ideal candidate will possess excellent communication skills, be a master multi-tasker, and have a proactive approach to work. They will be responsible for providing clerical and research support services, including document preparation and review, research, and other general administrative tasks as needed.

Key Responsibilities:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Representing the CEO by communicating on their behalf and obtaining information, following up on delegated assignments, and knowing when to act and when to refer matters to the CEO.
  • Preparing, organizing, storing, and retrieving project files, and other items.
  • Composing letters and routine correspondence using Microsoft Office programs.
  • Providing administrative support for the office and maintaining electronic and hard copy files.
  • Performing other related duties as assigned.

Requirements:

Apart from a strong educational background, the ideal candidate will have prior administrative experience and excellent computer skills, with proficiency in Microsoft Office Software. They will also possess attention to detail and a proactive approach to work.

Job Type: Full-time. Salary: $18.00 - $23.00 per hour. Benefits: No benefits offered at this time.



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