Payroll Supervisor
4 weeks ago
The Payroll Supervisor is responsible for overseeing the day-to-day payroll-related functions at Peterson. This includes supervising payroll personnel, ensuring integrity between the payroll module, general ledger module, and operations modules, and assisting with system upgrades, configurations, and changes.
Key Responsibilities
- Supervise the payroll team, including semi-monthly, multi-state payroll processing, time tracking, and payroll tax compliance.
- Review payroll calculations to ensure accuracy and compliance with state and federal tax regulations.
- Oversee timely payment of payroll tax deposits and timely filings of quarterly and annual tax returns/annual W-2 statements.
- Supervise all payroll input, processing, and paycheck distribution.
- Audit employee transactions to ensure data integrity.
- Audit commissions pursuant to defined programs; respond to inquiries and research discrepancies.
- Oversee administration and payment of payroll deductions and insurance premiums.
- Oversee timely reconciliation and payment of Worker Compensation; adjust accruals as needed.
- Ensure the Company complies with federal, state, and local legal requirements by keeping current on legislation and enforcing adherence to requirements.
- Oversee prevailing wage compliance and reporting requirements.
- Act as the primary resource for general ledger functions related to payroll, including payroll journals, accruals, balance sheet account reconciliations, and research of reconciling items; Assist with variance analysis and reporting.
- Prepare payroll and analytics to provide insights into payroll-related trends and metrics.
- Assist in internal and external payroll audits; provide accurate payroll records, documentation, and ensure compliance with audit requirements.
- Document all policies and procedures and ensure controls are maintained and followed.
- Provide subject matter expertise to software vendors and participate in the implementation of Payroll, Human Resources Information Systems (HRIS), Information Technology (IT), and accounting system updates and changes.
- Collaborate with Human Resources (HR) to ensure union contract compliance.
- Review accrual and payment of monthly union benefits.
- Identify opportunities to streamline payroll processes, enhance efficiency, and implement best practices to optimize payroll procedures.
- Maintain employee confidence and protect payroll operations by keeping information confidential.
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
- Hold JumpStart meetings regularly, allow others to lead the meeting, and help interject enthusiasm and energy into meetings.
- Travel up to 10% of the time to Peterson locations to meet with coworkers and conduct payroll-related training.
- Maintain punctual, regular, and predictable attendance.
Requirements
- Must display ability to build trust among direct reports and peers alike with reliability and credibility, work efficiently and independently, multi-task, and meet deadlines with minimal direction and supervision.
- Must display understanding of payroll-related financial accounting and management.
Education and/or Experience
Associates Degree from a fully accredited college in Accounting or other closely related field; and a minimum of five (5) years of directly related experience in payroll processing, preferably in a complex, multi-division/multi-company enterprise with employees covered by a collective bargaining agreement; or an equivalent combination of education and work experience.
Certificates, Licenses, Registrations
Must maintain a valid motor vehicle operator's license and satisfactory driving record. Certified Payroll Professional (CPP) Certification preferred.
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