Fiscal Officer

1 day ago

New York, New York, United States New York Police Department Full time
Fiscal Officer Job Description

The Fiscal Officer will serve in the Expense Budget Unit of the Division of Bridges, responsible for managing the division's $118 million annual operating budget. This role requires a self-starter who can coordinate multiple priorities in a fast-paced environment with minimal supervision. Key skills include excellent communication, ability to work under tight deadlines, and proficiency in MS Office.

Key Responsibilities:
  • Assist the Expense Budget Director in monitoring division programs, OTPS, and PS budgets, as well as expenditures.
  • Participate in critical budget exercises, such as the fiscal year close-out.
  • Identify funding for unanticipated needs.
  • Ensure proper execution of funding requests, including budget and headcount modifications.
  • Manage DCAS/DMSS, budget databases, and procurement credit card.
  • Coordinate and investigate deliveries and quantity issues with vendors, field staff, document control, accounts payable, and executive staff.
  • Monitor the budget and control all expenditures for personal expenses.
  • Initiate, process, and trace purchase requisitions and purchase orders for supplies and services.
  • Review payment packages for completeness and accuracy.
  • Research FMS, M/WBE directory, NYC requirement contract, and NYS preferred source vendors.
  • Implement and develop tools and processes for budget tracking and analysis.
  • Closely work with other DOT partnering units, including Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
  • Coordinate with internal units to support efficient and appropriate use of non-City (Federal, State) grant funds in the Expense Budget.
Preferred Skills:
  • Understanding of FMS2 and FMS3.
  • Passport Experience.
  • Understanding of NYC budget process.
  • Proficient with MS Office.
  • Understanding of Personnel Service (PS) Budget Process.
  • Understanding of Other Than Personnel Service (OTPS) Budget Process.
  • Experience working with vendors.
  • Invoice Processing.
Work Location:

55 Water Street.

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