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Administrative Coordinator

2 months ago

Minneapolis, Minnesota, United States Macquarie Bank Limited Full time

Position Overview

We are seeking a dedicated part-time Executive Assistant to join our team, providing essential support to our Commodity Markets and Finance division.

About the Division

The Commodity Markets and Finance Division offers a comprehensive range of services to clients engaged in commodities. Our expertise encompasses risk management, financing, physical execution, and logistics across various commodities and regions.

Our Culture

At Macquarie, we pride ourselves on fostering a diverse and inclusive environment that empowers individuals to explore a multitude of opportunities. As a global financial services organization with a history of sustained profitability, you will be part of a collaborative team where every member contributes to innovative solutions and successful outcomes.

Key Responsibilities

  • Manage executive calendars, process expenses and invoices through Coupa, and coordinate both domestic and international travel using Concur.
  • Collaborate with fellow Executive Assistants and executives across various internal teams.
  • Support local office operations, including supply deliveries, badge/security management, and daily catering orders.
  • Engage in various ad-hoc projects, including the organization of team events.

Qualifications

  • Proven ability to handle highly confidential information with discretion.
  • Exceptional organizational skills with a keen attention to detail and flexibility.
  • Strong project management capabilities, adept at multitasking and self-direction.
  • Excellent written and verbal communication skills.
  • Familiarity with Microsoft Office Suite, including Word, PowerPoint, Outlook, and Excel, is advantageous.
  • Prior experience as an Executive Assistant or in office management is preferred.

Benefits

Macquarie offers a variety of benefits, which may include:

  • Flexible working arrangements.
  • Annual leave and wellbeing leave days.
  • Paid parental leave for primary and secondary caregivers.
  • Volunteer leave and donation matching programs.
  • Comprehensive support for physical, psychological, and financial wellbeing.
  • Employee Assistance Program with access to counseling and coaching services.
  • Recognition and service awards.

Diversity and Inclusion

Macquarie is committed to creating a workplace that embraces diversity, equity, and inclusion. We do not discriminate based on age, disability, gender, sexual orientation, race, religion, or any other characteristic.