Administrative Support Specialist

7 days ago


Miami, Florida, United States PrideStaff Full time
Job Summary

PrideStaff is seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our senior leadership team. As a key member of our team, you will be responsible for handling a wide range of administrative tasks, from scheduling appointments to preparing financial documents.

Key Responsibilities
  • Provide administrative support to senior executives, including scheduling appointments, preparing correspondence, and coordinating travel arrangements.
  • Manage and maintain highly confidential and sensitive information, including financial, legal, and personnel matters.
  • Perform a broad range of administrative functions, including phone coverage, meeting coordination, report preparation, and expense reports.
  • Coordinate travel arrangements, including processing visa applications and adhering to security travel advisories.
  • Schedule appointments and coordinate interactions with other company organizations, clients, and external groups.
  • Perform general office duties, including mail distribution and creating and maintaining files.
  • Assist with planning functions, including social events and vendor lunches.
  • Prepare reconciliations on monthly budget reports and prepare basic financial documents to support invoice payments.
  • Perform research on the internet for business purposes.
  • Network with other finance and administrative assistants to strengthen relationships.
  • Maintain compliance with all applicable policies, procedures, and global standards.
  • Plan, organize, and carry out assignments as directed.
  • Adhere to and support the Health, Safety & Environmental Policies.
  • Meet expectations on attendance and punctuality.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience as an executive assistant or in a similar role.
  • Excellent communication and organizational skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office and Google Suite.
  • Strong research and analytical skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
Compensation

$35.00 per hour



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