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Administrative Support Specialist

2 months ago

Miami, Florida, United States private company Full time
Job Overview

A reputable private company is in search of an Entry-Level Administrative Support Specialist with a focus on accounting to enhance our dynamic team.

The primary objective of this role is to assist the accounting division with daily operations, including accounts payable and receivable, along with various entry-level accounting responsibilities as assigned. The key tasks involve ensuring timely vendor payments and maintaining accuracy in financial transactions. Additionally, the specialist will be involved in collections, billing processes, audits, and journal entries. This position demands a high level of organization, reliability, attention to detail, and the ability to work autonomously.

Key Responsibilities:

  • Facilitate tasks related to accounts payable and receivable.
  • Assist in the preparation of financial and statistical reports.
  • Evaluate financial data to identify and rectify discrepancies.
  • Conduct research to resolve discrepancies promptly.
  • Ensure confidentiality of all financial information.
  • Apply accounting policies and regulations to maintain compliance.
  • Compile and prepare routine financial summaries and reports.
  • Organize and maintain an efficient accounting filing system.
  • Manage the chart of accounts effectively.
  • Balance vendor statements accurately.
  • Perform data entry tasks.
  • Assist with Return Merchandise Authorizations (RMAs).
  • Process Cash on Delivery (C.O.D) payments.

Qualifications:

  • Minimum of an Associate's degree in Accounting, Bookkeeping, Finance, or a related field. Equivalent combinations of education and experience will be considered.
  • 3-5 years of relevant accounting experience.
  • Proficient in QuickBooks and Microsoft Office Suite, particularly Excel.
  • Fluency in English is required.
  • Exceptional verbal and written communication skills.
  • Strong attention to detail and accuracy in work.
  • Ability to work independently on assigned tasks.
  • Proven ability to manage multiple priorities while meeting deadlines.
  • Excellent organizational and planning skills.
  • Capability to handle several projects simultaneously.
  • Ability to foster positive relationships with colleagues and vendors.

Job Type: Full-time

Compensation: $18.00 per hour

Benefits Include:

  • 401(k) plan
  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Work Schedule:

  • 8-hour shifts
  • Daytime hours
  • Monday to Friday

Work Location: In-person