Administrative Coordinator

5 days ago


Bradenton, Florida, United States FiStaff Full time

FiStaff, a leading financial services staffing and recruiting company in Houston and Texas, seeks an Administrative Coordinator to join their dynamic team. As a key member of the administrative team, this role will provide essential support to ensure smooth day-to-day operations.

The ideal candidate will have at least 1 year of related administrative experience and a strong proficiency in Microsoft Office applications. The salary for this position is estimated to be around $45,000 - $60,000 per annum, depending on qualifications and location.

Key Responsibilities:

  • Customer & Guest Relations:
    • Answer and direct phone calls, including off-hours message distribution.
    • Greet and assist guests, clients, and customers for meetings, appointments, and services.
  • Office Support:
  • Perform general administrative duties: copying, filing, mailing, faxing, and managing office directories.
  • Maintain organized filing systems and ensure office supplies are stocked.
  • Provide support in customer service, finance, and HR tasks as needed.
Scheduling & Event Coordination:
  • Schedule meetings, book conference rooms, and provide support for meetings.
  • Take action on manager's meeting notes and distribute accordingly.
  • Coordinate catering for events.
Communication & Special Projects:
  • Prepare basic correspondence such as emails and letters.
  • Assist with special projects as directed by the manager.
  • Perform other region-specific duties as assigned.

What We're Looking For:

  • Education & Experience:
    • A High School Diploma or GED is required.
    • At least 1 year of related administrative experience is preferred.
  • Technical Skills:
    • Proficiency in Microsoft Office applications and internet navigation is essential.
    • Experience with basic office equipment and phone systems is beneficial.
    • Strong typing skills (35 WPM, including alphanumeric and 10-key) are required.
    • Familiarity with billing, payment processing, rate orders, and contracts is advantageous.
  • Communication:
    • Clear, professional verbal and written communication is crucial.
    • A positive attitude and willingness to assist others are essential.
  • Problem Solving & Quality:
    • Attention to detail with a commitment to accuracy is vital.
    • Strong problem-solving skills and ability to escalate issues when necessary are required.
  • Time Management & Productivity:
    • Ability to manage multiple tasks effectively is essential.
    • Follow-through on projects with minimal supervision is crucial.

About FiStaff:

Established in 1992, FiStaff has been at the forefront of financial services staffing and recruiting in Houston and across Texas. Our personalized approach sets us apart as we strive to understand the unique needs of both businesses and job seekers in the financial sector.



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