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Accounts Payable Coordinator
4 weeks ago
We are seeking a detail-oriented and organized Accounts Payable Coordinator to support the efficiency of our accounts payable department. The ideal candidate will be responsible for processing invoices, ensuring timely payments to vendors, and maintaining accurate financial records.
Key Responsibilities:- Review and verify invoices for accuracy and proper authorization.
- Enter invoices into the accounting system and ensure correct coding to general ledger accounts.
- Match invoices with purchase orders and contracts.
- Prepare and process electronic transfers, ACH payments, and check runs.
- Ensure timely payment of vendor invoices, including freelance talent, production vendors, and media partners.
- Maintain the accounts payable aging report and prioritize payments accordingly.
- Communicate with vendors to resolve invoice discrepancies and payment issues.
- Respond to vendor inquiries in a timely and professional manner.
- Maintain positive relationships with vendors and internal stakeholders.
- Maintain accurate and organized accounts payable files and records.
- Assist with month-end and year-end closing processes, including account reconciliations.
- Prepare and distribute accounts payable reports as needed.
- Ensure compliance with company policies, procedures, and relevant regulations.
- Identify opportunities for process improvements and assist in implementing best practices.
- Assist in developing and updating accounts payable policies and procedures.
Requirements:
- Minimum of 2 years of experience in accounts payable or a related financial role.
- Experience with accounting software and ERP systems.
- AA degree in Accounting, Finance, or related field a plus.
Skills and Abilities:
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Proficient in Excel.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Problem-solving skills and ability to handle multiple tasks in a fast-paced environment.
