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Office Operations Coordinator

2 months ago

White Plains, New York, United States Douglas Family Law Group Full time
Job Title: Administrative Assistant

We are seeking a highly skilled Administrative Assistant to provide exceptional support to our lawyers and clients at Douglas Family Law Group.

Key Responsibilities
  • Provide exceptional customer service to clients via phone and in-person interactions, ensuring a positive experience.
  • Manage the firm's calendar, ensuring no double bookings and all necessary appointments and dates are scheduled, utilizing advanced organizational skills.
  • Handle office correspondence, administrative tasks, and communication with opposing attorney offices, maintaining confidentiality and discretion.
  • Arrange travel, schedule meetings, and coordinate with outside vendors for events, demonstrating attention to detail and efficiency.
  • Assist with the creation of litigation documents, including pleadings, motions, and briefs, applying knowledge of legal software and procedures.
  • Undertake other duties as needed to ensure the firm operates efficiently, adapting to changing priorities and deadlines.
Required Qualifications
  • 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary, with a proven track record of success.
  • Prioritize tasks with demanding deadlines and work in a fast-paced environment, maintaining a high level of productivity and accuracy.
  • Experience with legal software, case management, and docketing programs, with a strong understanding of their applications and limitations.
  • Proficient in Microsoft Office products, with advanced skills in word processing, spreadsheets, and presentation software.
  • Excellent communication and organizational skills, with the ability to work effectively in a team environment.