Compliance and Onboarding Specialist

3 days ago


New York, New York, United States Manhattan Youth Full time
Job Overview

Manhattan Youth is seeking an exceptional Compliance and Onboarding Specialist to join its team. This is a full-time hourly position with a salary range of $45,000 - $55,000 per year.

The successful candidate will play a critical role in ensuring new hires and current employees maintain eligibility to work at Manhattan Youth sites. Under the supervision of the Onboarding and Compliance Manager, the specialist will coordinate our extensive new hire onboarding process and ensure all employees remain compliant with government-mandated regulations.

This position requires the ability to learn new systems, develop collaborative relationships, and track large quantities of information. The specialist is expected to create a supportive and helpful environment for all employees.

Key Responsibilities:
  • Onboard new hires via Pinpoint (ATS), following up on outstanding documents and maintaining clear communication to ensure timely and accurate completion of all processes.
  • Collect, process, and verify new hire documents (applications, certifications, fingerprints, payroll forms, etc.), maintaining compliance with various regulatory requirements.
  • Address staff inquiries and escalate complex issues as needed.
  • Ensure staff paperwork and certifications are accurate and up-to-date.
  • Use various external agency portals, including FAMS, PETS, and CityMD, to maintain accurate records and track clearance statuses, ensuring compliance with required regulations.
  • Communicate statuses of onboarding and current staff with supervisors and follow up on clearance delays with relevant parties.
  • Support seamless transition between onboarding, payroll, and recruitment teams.
  • Prepare or maintain employment records for the employee life cycle.
  • Act as first point-of-contact between onboarding team and various internal and external stakeholders.
  • Design and manage HR forms through Adobe Sign, as needed.
  • Organize, file, and track documents in digital platforms (email, Excel, SharePoint, FAMS), maintaining accuracy and accessibility.


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