Executive Assistant

1 month ago


Santa Clara, California, United States Cypress HCM Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a strong background in supporting C-Suite executives and be able to manage complex calendars, prepare routine and advanced correspondence, and make decisions regarding short-term priorities and work activities.

Key Responsibilities
  • Scheduling and Calendar Management: Schedule appointments, plan meetings, and maintain complex and changing calendars while working through scheduling roadblocks.
  • Correspondence and Communication: Draft and prepare routine and advanced correspondence, including emails, presentations, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.
  • Travel Arrangements: Arrange all travel to ensure consistency within company procedures and support the organization in obtaining necessary travel documents, including Visa/passport, while maintaining leadership expenses/credit card reconciliation.
  • Issue Identification and Resolution: Identify issues within the organization and initiate or facilitate solutions.
  • Departmental Support: Assist internal departments with the setup of new hires and assist new hires with processes, including expense reporting and travel systems, and other internal processes and tools.
Requirements
  • Experience: 10+ years of experience supporting SVP-level executives (C-Suite experience is a plus).
  • Organization Size: Support a large organization (400+).
  • Skills: Highly organized with exceptional communication skills and the ability to manage a variety of high-priority projects from multiple management and professional levels.
  • Personal Qualities: Desire to grow and take on your own projects, professional demeanor and soft-skills, positive and personable can-do attitude.
  • Technical Skills: Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur, and Google Docs.
  • Confidentiality: Experience handling confidential materials.
Pay Rate Range

$45-50/hr.


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