Office Support Specialist

1 week ago


New Orleans, Louisiana, United States Volkert Inc Full time
Position Overview

Are you ready to embark on a rewarding career path?

Volkert Inc. is a proud employee-owned organization and a leading design firm recognized for our commitment to sustainable solutions that enhance infrastructure, environmental integrity, and natural resource management. With a legacy dating back to 1925, we are dedicated to serving our employees, clients, partners, and communities.

We are currently seeking a skilled Administrative Assistant to provide essential support to our operations.

Key Responsibilities:

  • Deliver administrative assistance, including managing phone communications, overseeing office supplies, and coordinating activities such as meetings, travel arrangements, conferences, and training sessions.
  • Draft and format correspondence, memos, reports, and related documents; maintain filing systems; procure supplies and equipment. Ensure accuracy and clarity in all written materials.
  • Handle outgoing mail and organize incoming correspondence.
  • Assist with scanning, filing, and copying tasks.
  • Conduct data entry into specialized project databases.
  • Support the preparation of marketing proposals.
  • Maintain up-to-date registrations for company vehicles.
  • Coordinate maintenance schedules for company vehicles.
  • Undertake additional responsibilities as assigned by the supervisor.
  • Collaborate effectively with team members to achieve shared goals.
  • Foster and maintain positive working relationships with colleagues and clients.

Qualifications:

  • High School diploma or equivalent, with 2 to 3 years of experience in administrative support.
  • Possession of a valid Driver's License.
  • Proficient in Microsoft Office, particularly Word and Excel.
  • Exhibit professional office etiquette and strong customer service skills for both internal and external stakeholders.
  • Attributes of a successful team member include:
    1. Acting as a brand ambassador for the company, promoting diversity and inclusion.
    2. Self-motivated to achieve personal goals while maintaining accountability within a team setting.
    3. Demonstrating initiative and independent judgment in resolving work-related challenges.
    4. Effectively communicating both verbally and in writing.
    5. Managing multiple tasks efficiently in a collaborative environment.

Benefits of Working at Volkert:

  • Competitive salary structure.
  • Flexible work arrangements promoting a healthy work-life balance.
  • Engaging and innovative project opportunities.
  • Employee referral incentives.
  • Opportunities for professional growth and development.
  • Participation in the Employee Stock Ownership Plan (ESOP).
  • 401(k) retirement savings plan with employer matching.
  • Paid Time Off (PTO) and holiday benefits.
  • Comprehensive Medical, Dental, and Vision coverage.
  • Employer-funded Life/AD&D insurance.
  • Employer-funded short-term and long-term disability coverage.
  • Wellness program incentives.
  • Additional voluntary benefits available.

At Volkert, we take pride in our impactful work that enhances community infrastructure and quality of life. Our commitment to employee ownership and sustainable growth allows you to build a meaningful career with us.


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