Office Support Specialist

2 months ago

New Orleans, Louisiana, United States Volkert Inc Full time
Position Overview

Are you ready to embark on a fulfilling career path?

Volkert Inc. is a 100% employee-owned organization and ranks among the top 100 design firms. We are dedicated to delivering innovative solutions for sustainability, focusing on enhancements to infrastructure, environmental stewardship, and resource management. Established in 1925, we are proud to celebrate a century of service to our employees, clients, partners, and communities.

We are seeking a skilled Administrative Assistant to provide support for our operations in the West Gulf Region.

Key Responsibilities:

  • Deliver administrative assistance, including managing phone communications, overseeing office supplies, and coordinating activities such as meetings, travel arrangements, conferences, and training sessions.
  • Draft and format correspondence, memos, reports, and other essential documents; maintain filing systems; procure supplies and equipment. Ensure accuracy and clarity in all written materials.
  • Handle outgoing mail and organize incoming correspondence.
  • Support document management through scanning, filing, and copying tasks.
  • Conduct data entry into specialized project databases.
  • Assist in the preparation of marketing proposals.
  • Ensure that company vehicles are properly registered and maintained.
  • Undertake additional responsibilities as assigned by the immediate supervisor.
  • Collaborate effectively with team members to achieve shared goals.
  • Foster and maintain positive working relationships with colleagues and clients.

Qualifications:

  • High School diploma or equivalent, with 2-3 years of experience in administrative support.
  • Valid Driver's License.
  • Proficient in Microsoft Office, particularly Word and Excel.
  • Exhibit professional office conduct and provide exceptional customer service to both internal and external stakeholders.
  • Attributes of a successful team member at Volkert include:
    1. Act as a brand ambassador who promotes diversity and inclusion.
    2. Self-driven to achieve personal objectives while maintaining accountability within a team.
    3. Demonstrate initiative and independent judgment in resolving work-related challenges.
    4. Communicate effectively in both verbal and written forms.
    5. Ability to manage multiple tasks in a collaborative environment.

Benefits of Working at Volkert:

  • Competitive salary and benefits package.
  • Flexible work arrangements promoting a healthy work-life balance.
  • Engaging and innovative project opportunities.
  • Employee referral incentives.
  • Opportunities for professional growth and development.
  • Participation in the Employee Stock Ownership Plan (ESOP).
  • 401(k) retirement savings plan with employer matching.
  • Paid Time Off (PTO) and holiday benefits.
  • Comprehensive medical, dental, and vision coverage.
  • Employer-funded life and disability insurance.
  • Wellness programs and additional voluntary benefits.

At Volkert, we believe in making a meaningful impact through our work, enhancing infrastructure and quality of life in our communities. Join us in our commitment to sustainable growth and employee ownership.

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