Elevator Operations Coordinator
2 weeks ago
Job Title: Field Branch Admin
At Schindler Elevator Corporation, we're seeking a highly organized and detail-oriented Field Branch Admin to support our Field Managers. This role will provide administrative assistance in various areas, including purchasing, accounting, personnel relations, office procedures, job scheduling, Best Demonstrated Practice performance evaluation, safety, and manpower scheduling.
Key Responsibilities:
• Prepare and process purchase orders, invoices, and related paperwork for the purchase of parts, equipment, and tools from external sources.
• Assist in tool control, issue, repair, and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers, and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
• Coordinate material, manpower, and shipments for service, modernization, repair, or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice.
• Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations, and recommend solutions.
• Prepare field payroll for Superintendent's approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Apply for state permits for new installations.
• Perform administrative tasks such as copying, filing, composing, and typing routine correspondence, preparing outgoing mail, including email and faxes, maintaining contact/address database information, screening phone calls, and greeting visitors. Responsible for maintaining various files, records, logos, and manuals for Field Operations and Preparation of required reports.
Requirements:
• Preferred: Business School or Secretarial Degree.
• Experience supporting middle management and/or department: 3 years.
• Experience in an administrative assistant or related training in an administrative function: 5 years.
• Previous experience with an international company is highly desired.
• Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint).
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