Project Coordinator

4 weeks ago

Detroit, Michigan, United States Wayne County Government Full time
Job Title: Project Manager

The Project Manager for the Medical Examiner's Office plays a critical role in driving departmental operations, compliance, and service delivery. Reporting to the Division Director, this position oversees administrative functions such as budgeting, procurement, contracting, and personnel management.

Key Responsibilities:
  • Develop and manage departmental budgets, ensuring fiscal responsibility and adherence to funding requirements.
  • Analyze financial data, forecast expenditures, and recommend cost-saving initiatives.
  • Lead meetings to coordinate projects from inception to completion.
  • Oversee the procurement process, ensuring compliance with procurement regulations and policies.
  • Negotiate and manage contracts with vendors and contractors.
  • Manage vendor relationships, negotiate contracts, and monitor contract performance until completion.
  • Identify opportunities for cost-effective procurement and process improvements.
  • Ensure departmental policies and procedures comply with relevant laws, regulations, and industry standards.
  • Engage with internal departments, contractors/vendors, outside agencies, and stakeholders to ensure ongoing operational objectives are met.
  • Perform general administrative duties such as filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, and sorting and distributing correspondence.
  • Ensure projects stay on track and deadlines are met.
  • Act as the Wayne County MEO Liaison for external vendors and contractors.
  • Submit daily service requests.
  • Assist the Division Director in Joint Advisory Committee meetings.
  • Compile information and prepare documents to support the Division Director in meetings.
  • Work collaboratively with the Division Director, Wayne County FMP team, Wayne State University Division Leadership, and Program Management to take and implement perspectives and feedback.
  • Plan and oversee projects related to department improvements, including upgrades to facilities, implementation of new technologies, and process optimization.
  • Assist in coordinating project activities and resources.
  • Support planning and scheduling of project timelines.
  • Perform administrative tasks such as maintaining project documentation and handling reports.
Requirements:
  • A Bachelor's degree in Business Administration, Public Administration, Finance, or a related field.
  • A minimum of 2 years of experience in administrative leadership roles, preferably in a mortuary setting.
  • Strong financial management skills, including budget development and monitoring.
  • Knowledge of procurement regulations, contracting, and vendor management.
  • Excellent interpersonal and communication skills, with the ability to work effectively with diverse stakeholders.
  • Experience in personnel management, including recruitment, training, and performance evaluation.
  • Strong problem-solving and decision-making abilities.
  • Proficiency in Microsoft Office and financial software.

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