Administrative Coordinator

2 days ago

Detroit, Michigan, United States Wayne State University Full time

Job Summary:

Wayne State University is seeking an experienced Administrative Assistant I to join its team. The successful candidate will provide administrative support to professional, administrative, and management personnel, coordinating personnel, financial, and administrative activities for a department, school, college, division, or center/institute of the university.

Key Responsibilities:

  • Provide assistance to professional, administrative, and management personnel in planning, development, and administration of unit operating budget.
  • Reconcile various detailed general, restricted, designated, and auxiliary accounts; monitor status of revenues and expenditures.
  • Prepare related statistical reports, analyses, and summaries on budget activities.
  • Coordinate the collection, preparation, and processing of non-academic and academic personnel and payroll actions.
  • Establish and monitor related record-keeping systems; interpret and apply internal operating procedures, university policies, and contractual agreements.
  • Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study, and technician support staff.
  • Interview and recommend employment, discipline, and evaluation of full-time and temporary support staff; conduct orientation and training programs.
  • Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.
  • Coordinate the use of facilities, services, and equipment, including space leasing, subcontracting arrangements, and initiating requests for services such as building or equipment maintenance, and printing/duplicating services.
  • Interface with appropriate university personnel to obtain information and resolve problems.
  • Serve as an information source to faculty, staff, students, and the general public; answer questions, provide information, and resolve routine problems regarding operations and services.
  • Represent the unit or supervisor to other university areas and outside professional groups and organizations to obtain and exchange information.
  • Participate in and coordinate the preparation and completion of special projects and studies; collect and gather statistical data for reporting purposes.
  • Prepare reports that include conclusions and recommendations for solutions to administrative problems.

Requirements:

  • Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.
  • Some knowledge of and experience with university academic and/or non-academic personnel processing procedures and practices.
  • Some knowledge of accounting principles and bookkeeping procedures and applications.
  • Ability to communicate effectively with others.
  • Ability to work under pressure and meet established deadlines.
  • Some supervisory experience preferred.
  • Typically, incumbents have held lower-level clerical and/or secretarial support positions.

Working Conditions:

This position is covered under the collective bargaining agreement between WSU and the WSU Chapter of the American Association of University Professors, which contains and settles all matters with respect to wages, benefits, hours, and other terms and conditions of employment.

Job Type:

Full-time

Salary:

$43,711 - $52,449 per year

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