Proposal Coordinator

2 weeks ago

Baltimore, Maryland, United States Whitman Requardt and Associates Full time
Proposal Coordinator Job Description

We are seeking a highly motivated and organized Proposal Coordinator to join our Baltimore Transportation Team at Whitman, Requardt & Associates, LLP. As a key member of our team, you will play a critical role in creating winning proposals, qualification statements, and company collateral for professional engineering and construction management services.

Key Responsibilities:
  • Manage and develop professional services proposals for federal, state, and local agencies.
  • Tailor project descriptions, personnel resumes, and other materials to support winning proposals.
  • Write and edit proposal and presentation materials for readability, clarity, tone of voice, consistency, grammar, spelling, punctuation, sentence structure, and formatting.
  • Develop effective methods for presenting and organizing proposal information, such as the use of infographics, tables, and images.
  • Coordinate artwork for proposals, shortlist presentations, and brochures.
  • Coordinate with external consultant firms during proposal development.
  • Assist with document management of resumes and project descriptions for expedited refinement and proposal integration.
  • Support the development of presentations.
  • Research and track pursuit opportunities.
  • Foster productive and rewarding working relationships with internal and external clients.
  • Organize and may facilitate proposal strategy meetings.
Requirements:
  • Bachelor's degree, preferably in English, Communications, Marketing, Journalism, or a related field.
  • 5+ years of managing proposal development efforts.
  • Strong knowledge of Adobe Creative Suite (InDesign and Photoshop).
  • Experienced in Microsoft Office products (Word, Excel, PowerPoint, SharePoint, MS Teams).
  • Skilled in the use of Proofhq/Workfront, Bluebeam, or other online collaboration tools.
  • A strong and clear professional communication style with excellent written and verbal communication skills.
  • Ability to write and edit clear, user-friendly technical documents and creative copy.
  • Ability to work in a fast-paced, deadline-oriented environment with strict deadlines.
  • Superb multi-tasking and organizational skills.
  • Ability to work well as part of a team and identify and swiftly solve problems.
  • Self-motivation, confidence, high-energy, and creativity.
  • Effective time management skills and good judgment.
Benefits:
  • Flexible work schedule options.
  • Competitive salary.
  • Leave accrual and paid holidays.
  • Healthcare benefits.
  • Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance.
  • Flexible spending accounts for medical and dependent care reimbursement.
  • 401(k) Retirement Plan.
  • Tuition Reimbursement.
  • Employee Assistance Program.
  • Parental and maternity leave benefits.

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity.

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