Executive Support Specialist

3 weeks ago


Santa Monica, California, United States Outlandish Inc Full time

About the Role

We're seeking a highly organized and dynamic Executive Support Specialist to join our team at Outlandish Inc. in Santa Monica. As an Executive Support Specialist, you will be responsible for providing administrative support to our Account Director, ensuring seamless communication and coordination with clients and internal teams.

Key Responsibilities

Work-Related (70%)

  • Schedule Management: Organize meetings, calls, and travel plans to keep the executive's daily agenda running smoothly.
  • Communication: Serve as the primary point of contact between the Account Director and clients, ensuring timely and effective communication.
  • Project Support: Assist in tracking progress, preparing documents, and generating reports to support exciting projects.
  • Data Management: Maintain organized files, craft presentations, and manage correspondence to keep everything in order.
  • Meeting Preparation: Draft agendas, take minutes, and ensure action items are followed up on.
  • Administrative Tasks: Manage emails, client updates, and internal coordination to keep everything on track.

Personal Life Management (30%)

  • Personal Errands: Book appointments, manage family or personal schedules, and handle various personal requests.
  • Travel Coordination: Organize personal travel, including flights, accommodations, and transportation, for seamless experiences.
  • Household Management: Take care of household services, deliveries, and any other personal logistics, ensuring a hassle-free lifestyle.

Requirements

  • Bilingual: Fluent in both Chinese and English (written and spoken).
  • Driving: Valid driver's license, comfortable driving when needed.
  • Quick Learner: Ready to take on new tasks and adapt quickly.
  • Super Organized: Stellar multitasking abilities with an eye for detail.
  • On-Site Presence: Must be able to work on-site at our vibrant Santa Monica location.
  • Discretion: Able to handle confidential information with the utmost professionalism.

Preferred Skills

  • Prior experience: As an executive assistant or in a similar role.
  • Proficient in Office Tools: Microsoft Office and other office tools, with a preference for Mac and iPhone users.

Compensation

Annual Salary: $55,000 - $65,000

Outlandish Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran.



  • Santa Monica, California, United States Lotus West Properties Full time

    Job Title: Executive Support SpecialistWe are seeking a highly organized and efficient Executive Support Specialist to join our team at Lotus West Properties. The ideal candidate will be able to manage multiple tasks with ease, provide exceptional administrative support, and maintain confidentiality.Responsibilities:Manage the CEO's calendar and schedule...


  • Santa Monica, California, United States Naked Cashmere Full time

    Job Title: Executive AssistantNaked Cashmere is seeking a highly skilled and organized Executive Assistant to provide administrative support to our CEO. The ideal candidate will have excellent communication and organizational skills, with the ability to work in a fast-paced environment.Key Responsibilities:Provide high-level administrative support to the...


  • Santa Monica, California, United States Elite Placement Group, Inc. Full time

    Elite Placement Group, Inc. is seeking a highly skilled Senior Administrative Assistant to provide comprehensive support to a senior executive and ensure seamless office operations.Key Responsibilities:Manage complex calendars, scheduling meetings, and handle correspondence.Oversee office management tasks to ensure smooth daily operations.Handle heavy...


  • Santa Monica, California, United States IDR, Inc. Full time

    IDR, Inc. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our executives, including managing their calendars, scheduling meetings, and coordinating travel arrangements.Key Responsibilities:Manage executive calendars, scheduling meetings...


  • Santa Monica, California, United States Insight Global Full time

    Job Title: Senior Account Executive, Influencer Marketing SpecialistWe are seeking a highly motivated and experienced Senior Account Executive, Influencer Marketing Specialist to join our team at Insight Global. This individual will be responsible for prospecting, identifying, and onboarding new clients and servicing existing advertiser and agency...

  • Support Specialist

    4 weeks ago


    Santa Monica, California, United States The People Concern Full time

    Job Title: Support SpecialistWe are seeking a compassionate and dedicated Support Specialist to join our team at The People Concern. As a key member of our staff, you will play a vital role in providing supportive and restorative care to individuals experiencing homelessness, mental illness, and substance addiction.Job Summary:The Support Specialist will act...


  • Santa Ana, California, United States LGH Consulting Full time

    Job OverviewLGH Consulting is seeking a skilled Executive Support Specialist to join their team.We offer an attractive salary of $50,000 - $65,000 per annum for this full-time position.ResponsibilitiesThe ideal candidate will be responsible for providing administrative support to senior management, including:Drafting high-quality correspondences and formal...

  • IT Support Specialist

    4 weeks ago


    Santa Monica, California, United States The William Warren Group Full time

    Job Title: IT Support SpecialistAt The William Warren Group, we are seeking a highly skilled and motivated IT Support Specialist to join our team. As an IT Support Specialist, you will play a critical role in ensuring the smooth operation of our technology infrastructure.Key Responsibilities:Provide technical assistance to employees, troubleshoot issues, and...

  • Support Specialist

    4 weeks ago


    Santa Monica, California, United States The People Concern Full time

    Job Title: Support SpecialistJoin our team at The People Concern, a leading provider of social services in Los Angeles County, as a Support Specialist. In this role, you will be an essential part of our mission to empower individuals experiencing homelessness, mental illness, and substance addiction to rebuild their lives.Key Responsibilities:Act as the...

  • Support Specialist

    4 weeks ago


    Santa Monica, California, United States The People Concern Full time

    Job Title: Support SpecialistAt The People Concern, we are dedicated to empowering individuals experiencing homelessness, mental illness, and substance addiction to rebuild their lives. As a Support Specialist, you will play a vital role in our mission by providing supportive and restorative care to our clients.Job Summary:As a Support Specialist, you will...


  • Santa Monica, California, United States Wyndy LLC Full time

    Job Title: Afternoon Support SpecialistWe are seeking a responsible and enthusiastic individual to join our team at Wyndy LLC as an Afternoon Support Specialist. In this role, you will provide support and guidance to students in an after-school program.Key Responsibilities:Oversee activities and ensure a safe environmentProvide guidance and support to...

  • Support Specialist

    4 weeks ago


    Santa Monica, California, United States The People Concern Full time

    Job Title: Support SpecialistJoin The People Concern team as a Support Specialist and play a vital role in providing supportive and restorative care to individuals experiencing homelessness, mental illness, and substance addiction.Job SummaryAs a Support Specialist, you will be an essential part of our mission to empower the most vulnerable among us to...

  • IT Support Specialist

    4 weeks ago


    Santa Monica, California, United States The William Warren Group Full time

    About The William Warren GroupThe William Warren Group is a privately held, entrepreneurial self-storage development, acquisition, property, and asset management company based in Santa Monica, CA. With a focus on investments in major metro markets across the United States, we offer significant cash flow, revenue growth, and long-term capital appreciation...

  • IT Support Specialist

    4 weeks ago


    Santa Monica, California, United States The William Warren Group Full time

    Job SummaryThe William Warren Group is seeking a highly skilled IT Support Specialist to join our team. As an IT Support Specialist, you will play a critical role in ensuring the smooth operation of our technology infrastructure. You will provide technical assistance to employees, troubleshoot issues, and maintain our systems.Key ResponsibilitiesProvide...

  • Support Specialist

    4 weeks ago


    Santa Monica, California, United States The People Concern Full time

    Job SummaryAs a Support Specialist at The People Concern, you will play a vital role in providing supportive and restorative care to individuals experiencing homelessness, mental illness, and substance addiction. You will act as the first point of contact for client needs, oversee facility maintenance, and create a welcoming environment that fosters client...

  • Support Specialist

    4 weeks ago


    Santa Monica, California, United States The People Concern Full time

    Job SummaryWe are seeking a highly motivated and compassionate Support Specialist to join our team at The People Concern. As a key member of our staff, you will play a vital role in providing supportive and restorative care to individuals experiencing homelessness, mental illness, and substance addiction.Key ResponsibilitiesAct as the first point of contact...

  • IT Support Specialist

    4 weeks ago


    Santa Monica, California, United States ClearFuze via Widger Talent Full time

    ClearFuze via Widger Talent is seeking a skilled IT Support Specialist to join our team. As a key member of our IT department, you will be responsible for providing top-notch technical support to our clients.**Key Responsibilities:*** Respond promptly to client inquiries via phone, email, or ticketing system, delivering courteous and effective technical...

  • Support Specialist

    2 weeks ago


    Santa Monica, California, United States The People Concern Full time

    Job Summary:As a Support Specialist at The People Concern, you will play a vital role in providing supportive and restorative care to individuals experiencing homelessness, mental illness, and substance addiction. Your responsibilities will include acting as the first point of contact for client needs, overseeing facility maintenance, and creating a...

  • IT Support Specialist

    3 weeks ago


    Santa Monica, California, United States Widger Talent LLC Full time

    Position Overview:We're seeking a highly motivated and detail-oriented IT Support Specialist to join our dynamic team. As a key member of our service desk, you'll be responsible for providing exceptional technical support and troubleshooting assistance to our clients.Key Responsibilities:Respond promptly to client inquiries via phone, email, or ticketing...


  • Santa Monica, California, United States Covelo Group Full time

    Administrative Support RoleCovelo Group is seeking an Administrative Support Specialist to provide high-quality administrative support to our team. The ideal candidate will be responsible for facilitating referrals, maintaining accurate data files, and performing clerical support functions.Key Responsibilities:Facilitate telephone and email referrals to...