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Office Operations Coordinator
2 months ago
Essential Qualifications:
- Exceptional attention to detail and analytical abilities.
- Excellent written communication capabilities.
- Strong organizational skills.
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
- Effective interpersonal skills.
- Able to manage multiple tasks, ensuring completion with minimal supervision.
- Typing proficiency: 40 net words per minute.
- A minimum of five years of experience in administrative roles.
Key Responsibilities:
- Provides comprehensive administrative assistance to promote efficient office functionality.
- Addresses administrative inquiries and requests from senior management and departmental staff.
- Conducts thorough proofreading and processing of various correspondence, including letters, memos, reports, and official documents.
- Reviews correspondence submitted for managerial attention to ensure all pertinent information, files, and signatures are accurate and included.
- Establishes and maintains both physical and digital filing systems.
- Coordinates meetings, prepares agendas, and records minutes.
- Collects data by liaising with employees, other departments, and agencies for general information and report preparation.
- Oversees other staff members and assigns responsibilities.
- Maintains document control logs by accurately recording document types, dates received/transmitted, and file locations.
- Addresses technical issues within their area of expertise.
- Organizes appointments and arranges conferences and meetings, managing conference room schedules and bookings.
PMCS Group is a comprehensive project management, construction management, and inspection services firm with over 18 years of experience in delivering successful projects. Since our establishment in 2005, we have supported various entities and public works initiatives in the Southern California region. Our team collaborates with numerous organizations, including local government agencies and educational institutions, to ensure project success.
We have expanded our expertise into the private sector, focusing on large-scale advanced technology and mission-critical projects. Our portfolio includes the delivery of microchip manufacturing facilities, cleanrooms, laboratories, and large-scale data centers. We have also extended our reach into various states, supporting prominent clients in the technology sector.
Our project portfolio encompasses numerous public facility projects and major water resource initiatives, demonstrating our extensive experience in transportation and infrastructure projects. We believe that the success of every project relies on collaboration, partnership, and the effective consolidation of resources to deliver high-quality results.
