Administrative Support Specialist
1 week ago
About HOPICS
HOPICS is a leading organization in the field of social services and homeless outreach programs.
Job Summary
We are seeking an experienced Administrative Support Specialist to join our team as an Executive Assistant to the Division Director. This is a critical role that will provide administrative support to the Director, ensuring seamless day-to-day operations and contributing to the success of our organization.
Responsibilities
- Provide exceptional administrative support to the Director, including calendar management, travel arrangements, and correspondence preparation.
- Maintain accurate and up-to-date databases, spreadsheets, and records.
- Coordinate meetings, events, and project-based work, ensuring timely and efficient execution.
- Develop and implement effective filing systems and maintain confidentiality.
- Prepare reports, presentations, and documents, utilizing expertise in Microsoft Office and other software applications.
- Analyze data, identify trends, and make recommendations for process improvements.
- Provide training and guidance to lower-level staff, promoting knowledge sharing and skill development.
- Maintain professional relationships with internal and external stakeholders, including program staff, agency partners, and community organizations.
- Attend mandatory meetings, training sessions, and events, as assigned by the supervisor and Division Director.
Requirements
- Bachelor's degree in Business Administration, Organizational Leadership, Human Services, or a related field.
- Minimum 2-4 years of experience in administrative support roles, preferably in non-profit executive director management level positions.
- High proficiency in Microsoft Office, Excel, PowerPoint, and Visio, as well as web-based applications and internet research.
- Ability to handle multiple priorities, maintain attention to detail, and communicate effectively in written and verbal form.
- Experience working with diverse cultural, ethnic, and socio-economic backgrounds, with a neat and professional appearance.
- TB test, CPR, and First Aid certification required.
Compensation and Benefits
The estimated salary for this position is $55,000-$65,000 per annum, depending on qualifications and experience. We offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.
About Us
HOPICS is an Equal Opportunity Employer, committed to diversity and inclusion. We welcome applicants from all backgrounds and encourage those interested in making a difference to apply.
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