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Event Coordinator

2 months ago

Miami, Florida, United States Fresh Form Draft Full time
About Fresh Form Draft
At Fresh Form Draft, we are a dynamic architectural firm committed to transforming spaces into extraordinary environments. Our mission is to create designs that inspire and elevate the human experience while harmonizing aesthetics with functionality.

Salary:
$22.50 - $32.00 per hour

Position:
Full time

We are in search of a meticulous and highly organized Event Management Specialist to oversee the planning and execution of various events. In this role, you will be instrumental in ensuring that each event is not only successful but also a memorable experience for all participants. Your responsibilities will encompass every facet of event management, from conceptualization to on-site execution and post-event analysis. The ideal candidate will possess a passion for creating exceptional experiences and the ability to excel in a fast-paced environment.
Key Responsibilities
  • Design, organize, and implement a variety of events, including corporate meetings, conferences, trade shows, weddings, and social gatherings.
  • Collaborate with clients and stakeholders to develop event concepts, themes, and branding strategies.
  • Establish and manage comprehensive event timelines and production schedules, ensuring all milestones are achieved.
  • Identify and negotiate with venues, vendors, and suppliers, ensuring high-quality services and products.
  • Monitor event budgets, financial forecasts, and cost management strategies, providing insights and recommendations to stakeholders.
  • Coordinate all logistical aspects of events, including transportation, accommodation, catering, audiovisual needs, and staffing.
  • Oversee event registration and ticketing processes using event management software and online platforms.
  • Engage with clients, sponsors, speakers, and other key participants to understand their objectives and deliver tailored solutions.
  • Work alongside marketing and communications teams to devise promotional strategies and materials for events.


Skills, Knowledge, and Expertise
  • Bachelor's degree in Event Management, Hospitality, Business Administration, or a related discipline.
  • Demonstrated experience in event planning and execution, ideally within a corporate or agency setting.
  • Strong project management and organizational abilities, capable of managing multiple events concurrently.
  • Exceptional interpersonal and communication skills, with a talent for building and maintaining relationships with clients and vendors.
  • Proficient in event management software and online platforms for registration, ticketing, and marketing.
  • Awareness of industry trends, best practices, and emerging technologies in event management.
  • Strong negotiation skills and budget management capabilities, with a focus on maximizing event ROI.
  • Willingness to work flexible hours, including evenings and weekends, and travel as necessary.


Benefits
  • Health, dental, and vision insurance
  • Retirement plan with employer match
  • Paid time off and holidays
  • Opportunities for professional development
  • Flexible working hours