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Executive Assistant to Senior Leaders

2 months ago

Beverly Hills, California, United States Schreck Rose Dapello Adams Berlin & Dunham Full time
Job Title: Executive Legal Assistant

Schreck Rose Dapello Adams Berlin & Dunham is a leading boutique entertainment law firm with offices in New York City and Beverly Hills, serving clients in the motion picture, television, and Broadway theatre industries.

We are seeking a highly organized and detail-oriented professional to work in our Beverly Hills office. The ideal candidate will have proven experience providing thorough, skillful, and professional support to senior leaders.

Key Responsibilities:
  • Handle a high volume of phone calls and interact with senior-level business leaders in a professional and effective manner.
  • Maintain detailed calendars, track important meetings and events, and ensure attorneys are prepared.
  • Organize client meetings, conference calls, and coordinate event attendance, as well as coordinate travel arrangements and logistics.
  • Prepare accurate client correspondence and engagement letters, ensuring adherence to firm standards.
  • Review and redline agreements.
  • Maintain call logs, manage email and correspondence, and maintain clear and organized files.
  • Manage expense reports and reimbursements, research and respond to accounting inquiries, and monitor client billing matters.
  • Provide backup administrative support to other attorneys as needed.
  • Coordinate personal appointments and assist with personal requests.
Requirements:
  • Minimum 2 years of professional administrative office experience required.
  • Legal and/or entertainment industry experience a huge plus.
  • Proficiency in Microsoft Word, Outlook, and Excel an absolute must.
  • Excellent written and verbal communication skills.
  • Anticipates needs and possesses strong attention to detail.
  • Superior organizational skills and multi-tasks effectively between competing priorities.
  • Friendly demeanor and positive attitude.

Please submit your resume and cover letter in PDF format to [insert email] for consideration. No phone calls, please.

Schreck Rose Dapello Adams Berlin & Dunham is committed to creating a diverse environment and is proud to be an equal opportunity employer.