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Administrative Coordinator

2 months ago

Salem, Oregon, United States Commonwealth Full time
Administrative Assistant Opportunity at Commonwealth

We are a reputable Association Management Company, serving over 60 condominium and homeowners' associations in the Portland Metro area and beyond. Our team is built on a foundation of integrity, leadership, communication, trust, loyalty, quality, and commitment.

We are seeking an Administrative Assistant to join our Association Management team. This role will be responsible for providing administrative support to our regional managers and supervisors, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Manage the abandonment process from start to finish for properties in your portfolio
  • Process rent increases annually and mail resident bills monthly
  • Process rent payments received at the corporate office
  • Train and be a resource for community managers
  • Maintain constant correspondence between regional managers and community managers
  • Cover the front desk when the receptionist is absent
  • Process notices, including 30-day and 72-hour notices
  • File FED's and pull DMV records
  • Complete community newsletters and miscellaneous fliers
  • Orchestrate Quarterly Manager Meetings
Requirements:
  • Two years of administrative, secretarial, or clerical experience
  • Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Professional demeanor and appearance
  • Internet literate
  • Ability to learn processes and procedures quickly
Benefits:
  • Competitive hourly/salary rate
  • Medical/dental/vision/life insurance
  • Flexible spending accounts - Cafeteria 125 Plan
  • Long Term Disability
  • Voluntary Accident/Critical Illness plans
  • Option to purchase additional life insurance
  • Accrued personal days - 20 days per year
  • 401k with a company match