Administrative Specialist

3 days ago

Lincoln, Nebraska, United States State of Nebraska Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at the State of Nebraska. As a key member of our procurement division, you will be responsible for providing technical support and ensuring the smooth operation of our material management processes.

Key Responsibilities
  • Utilize the State of Nebraska's Payroll and Financial Center (PFC) to enter and track purchase orders, ensuring accuracy and compliance with state policies and procedures.
  • Maintain vehicle maintenance files, including collecting quotes, reviewing facility-gathered quotes, and providing approval or denial.
  • Coordinate vehicle exchanges and turn-ins, working with outside vendors on invoicing and repair issues, fuel card activation and deactivation, and upkeep of the vehicle tracking program.
  • Review area policies and recommend changes to maintain compliance with state policy and statutes, manage additions and deletions, and provide background information for suggestions.
  • Provide backup continuous inventory support for the Staff Clothing Issue operation, ensuring proper order pulling, filling, and shipping of items, and monitoring inmate staffing in the area to ensure rules and processes are followed.
  • Follow up with facility vehicle coordinators on the status of open vehicle maintenance orders and requests.
  • Provide training to facility coordinators on proper procedures and processes involving fixed asset tracking, vehicle maintenance tracking, usage log preparation, fuel card usage, and fixed asset master forms.
  • Act as Central Office location vehicle fleet and fixed asset coordinator, ensuring proper utilization, maintenance, status upkeep, and reporting.
  • Represent the NDCS Materiel Division and manager during non-supervised facility site audits for compliance in maintaining processes and procedures relating to state statutes and all Department of Administrative Services (DAS) policies.
Requirements
  • At least one year of post-high school coursework or experience in administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields.
  • Associate degree in a business-related area or equivalent experience.
  • Working knowledge of PFC Procurement Module and experience with a vehicle maintenance scheduling and tracking program.
  • Excellent time management, judgment, and organizational skills, with the ability to interpret policies, procedures, and state statutes.
  • Ability to work in a fast-paced team environment, manage multiple projects, and provide excellent customer service.
Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement, and professional development opportunities to help you get the most out of your career and life.

Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer.

Benefit eligibility may vary by position, agency, and employment status.

For more information on benefits, please visit our website.

  • Administrative Support Specialist

    3 weeks ago

    Lincoln, Nebraska, United States Southeast Nebraska Development District Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Southeast Nebraska Development District. As an Administrative Support Specialist, you will provide administrative support to ensure the efficient operation of our office.Key ResponsibilitiesProvide administrative support to ensure the...

  • Administrative Support Specialist

    1 week ago

    Lincoln, Nebraska, United States State of Nebraska Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Department of Environment and Energy. As a key member of our NPDES and State Permits team, you will provide critical administrative support to ensure the smooth operation of our programs.Key ResponsibilitiesProvide administrative...

  • Office Administration Specialist

    3 weeks ago

    Lincoln, Nebraska, United States RemX Full time

    Job OverviewOur client in the Lincoln area is looking for an Office Administration Specialist to support their operations. This role is essential for ensuring smooth administrative processes within the organization.Key ResponsibilitiesGenerate and manage reports and communications for relevant management and departments.Schedule appointments and arrange...

  • Office Administration Specialist

    3 weeks ago

    Lincoln, Nebraska, United States RemX Full time

    Job OverviewOur client, a reputable organization, is in search of an Office Administration Specialist to enhance their operational efficiency.Key Responsibilities:Generate and manage reports and communications for relevant management and departments.Schedule appointments and arrange travel logistics.Handle invoices, expense reports, and payment...

  • Administrative Support Specialist

    3 weeks ago

    Lincoln, Nebraska, United States State of Nebraska Full time

    Join a Team that Makes a DifferenceHiring Agency:State of NebraskaLocation:Lincoln, NEHiring Rate:$17.498Job Overview:The Nebraska Department of Agriculture is looking for a dedicated Administrative Technician to support the Agriculture Promotion and Development Department. This role is essential for delivering exceptional customer service and administrative...

  • Administrative Support Specialist

    4 weeks ago

    Lincoln, Nebraska, United States HBE LLP Full time

    About HBE LLPHBE LLP is a premier provider of professional accounting and consulting services in Nebraska, recognized for our commitment to excellence and continuous growth. Our dedication to meeting the evolving needs of our clients has earned us accolades as one of the Best Firms to Work for by Accounting Today.Position OverviewWe are seeking a motivated...

  • Administrative Security Specialist

    2 weeks ago

    Lincoln, Nebraska, United States Zoetis Full time

    About the RoleZoetis, a leading global animal health company, is seeking a highly skilled Administrative Security Specialist to join our team in Lincoln, NE. As a key member of our site security team, you will be responsible for overseeing the badge and access management programs for contractors and colleagues.Key ResponsibilitiesManage badge creation and...

  • Administrative Coordinator

    1 day ago

    Lincoln, Nebraska, United States State of Nebraska Full time

    Job Title: Administrative SpecialistWe are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at the State of Nebraska. This role is critical in supporting our mission to provide excellent public service and ensure the efficient operation of our agency.Job Summary:The Administrative Specialist will be responsible for...

  • Administrative Security Specialist

    2 weeks ago

    Lincoln, Nebraska, United States Zoetis Full time

    About the RoleZoetis, the world's leading animal health company, is seeking a highly skilled Administrative Security Specialist to join our team in Lincoln, NE.This is a unique opportunity to work in a fast-paced environment, overseeing the badge and access management programs for contractors and colleagues. You will also be responsible for assisting with...

  • Administrative Support Specialist for Construction and Sales

    4 weeks ago

    Lincoln, Nebraska, United States Midwest Petroleum Equipment LLC Full time

    Job OverviewAdministrative Support Specialist for Construction and SalesCompensation Range: $19- $24, based on experienceWork Location: Lincoln, NEMidwest Petroleum Equipment LLC is looking to enhance its team by hiring a meticulous and dependable Administrative Support Specialist for our Construction and Sales departments. This role will serve as the...

  • Administrative Specialist

    1 week ago

    Lincoln, Nebraska, United States State of Nebraska Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Administrative Specialist to join our team in the procurement division of the Nebraska Department of Correctional Services. As a key member of our team, you will provide customer support to our facilities by using the State of Nebraska's Payroll and Financial Center (PFC) to enter, track, and...

  • Administrative Coordinator

    4 days ago

    Lincoln, Nebraska, United States State of Nebraska Full time

    Job Title: Administrative SpecialistWe are seeking a highly skilled and detail-oriented Administrative Specialist to join our Provider Relations team at the State of Nebraska. This role is critical in supporting our mission to facilitate provider enrollment with Medicaid and manage appeals effectively.Key Responsibilities:Coordinate appeals for Medicaid...

  • Administrative Coordinator

    7 days ago

    Lincoln, Nebraska, United States UNICO Group Full time

    Job SummaryThe Administrative Specialist plays a vital role in ensuring the smooth and efficient operations of our office by supporting various departments with special projects, managing mail distribution, and maintaining common areas such as workrooms and the kitchen. This position also serves as the primary backup to the First Impression Specialist,...

  • Administrative Coordinator

    1 day ago

    Lincoln, Nebraska, United States State of Nebraska Full time

    Job SummaryWe are seeking an Administrative Specialist to join our team at the Nebraska Department of Environment and Energy. This role plays a critical part in ensuring the smooth operation and compliance of public water systems across the state.Key ResponsibilitiesMaintain and update emergency contact lists for water system operators and...

  • Administrative Coordinator

    4 days ago

    Lincoln, Nebraska, United States State of Nebraska Full time

    Job SummaryWe are seeking an Administrative Specialist to join our team at the Nebraska Department of Environment and Energy. This role plays a crucial part in ensuring the smooth operation and compliance of public water systems across the state.Key ResponsibilitiesMaintain and update emergency contact lists for water system operators and...

  • Administrative Support Specialist

    6 days ago

    Lincoln, Nebraska, United States Jobs for Humanity Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bryan Health. As an Administrative Assistant, you will provide administrative and clerical support to our assigned area(s), ensuring seamless day-to-day operations.Key ResponsibilitiesProvide exceptional administrative support, including calendar...

  • Office Coordinator and Administrative Support Specialist

    4 weeks ago

    Lincoln, Nebraska, United States UNICO Group Full time

    Position OverviewThe Office Coordinator and Administrative Support Specialist plays a vital role in ensuring the smooth operation of our office, which comprises approximately 130 dedicated professionals.Key Responsibilities- Manage incoming calls and route them to the appropriate team member.- Greet and assist visitors and manage deliveries effectively.-...

  • Administrative Support Specialist

    4 weeks ago

    Lincoln, Nebraska, United States Nebraska Department of Health and Human Services Full time

    About Us:At the Nebraska Department of Health and Human Services, our mission is to "Help people live better lives." We are dedicated to making a positive impact in our community and strive to empower those who contribute to our mission.Position Overview:This role is designed to provide comprehensive technical and administrative assistance to key leadership...

  • Administrative Coordinator

    2 days ago

    Lincoln, Nebraska, United States UNICO Group Full time

    Job SummaryThe Administrative Specialist plays a vital role in ensuring the smooth and efficient operations of our office by supporting various departments with special projects, managing mail distribution, and maintaining common areas such as workrooms and the kitchen.Key ResponsibilitiesExecute special assigned administrative projects across all...

  • Administrative Support Specialist for Agency Leadership

    3 weeks ago

    Lincoln, Nebraska, United States Drew Edmond - State Farm Agency Full time

    Position OverviewDrew Edmond - State Farm Agency is seeking a dedicated and professional individual to join our team as an Administrative Support Specialist. In this role, you will play a crucial part in fostering customer loyalty and enhancing the overall experience for our clients.We are looking for a meticulous professional with exceptional customer...