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Administrative Support Specialist

2 months ago

Lincoln, Nebraska, United States HBE LLP Full time

About HBE LLP

HBE LLP is a premier provider of professional accounting and consulting services in Nebraska, recognized for our commitment to excellence and continuous growth. Our dedication to meeting the evolving needs of our clients has earned us accolades as one of the Best Firms to Work for by Accounting Today.

Position Overview

We are seeking a motivated and detail-oriented Administrative Support Specialist to enhance our office operations. The successful candidate will possess strong organizational skills and effective communication abilities, complemented by relevant experience in administrative roles. This position involves performing a variety of routine administrative functions to ensure efficient office management. If you excel in a fast-paced environment and can maintain focus during repetitive tasks, this role may be an excellent fit for you.

What We Provide:

  • Full-time employment with competitive compensation based on experience.
  • Opportunities for professional development and career advancement.
  • Comprehensive benefits package, including health, vision, and dental insurance, 401k contributions, paid time off, and overtime options.
  • A collaborative work environment with a strong emphasis on community engagement and nonprofit involvement.
  • A commitment to diversity and inclusion, recognized as one of the Best CPA Firms for Equity Leadership by the Accounting MOVE Project since 2015.
Key Responsibilities:
  • Provide exceptional client interaction through professional phone etiquette and communication skills.
  • Ensure seamless office operations by managing opening and closing procedures.
  • Deliver outstanding customer service by assisting with account inquiries and processing payments.
  • Demonstrate proficiency in drafting correspondence and maintaining accurate records.
  • Enhance organizational efficiency by updating project lists and supporting tax return processing.
  • Create a welcoming atmosphere by greeting clients and visitors.
  • Maintain a clean and organized workspace, including common areas and refreshment stations.
  • Work hours: Monday to Friday, with extended hours during peak seasons.
Qualifications and Skills:
  • High school diploma or equivalent; additional education or certification in office administration is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with strong multitasking and organizational capabilities.
  • Excellent verbal and written communication skills.
  • Commitment to customer service and confidentiality of sensitive information.
  • Strong emotional intelligence, problem-solving abilities, and self-motivation.
  • Physical capability to stand and sit for extended periods and lift up to 30 lbs.
About HBE LLP

Since our inception in 1974, HBE LLP has focused on fostering a warm and friendly workplace culture. We pride ourselves on delivering quality service while utilizing advanced tools and technology. Our firm offers a comprehensive range of financial management services tailored for businesses, nonprofit organizations, and individuals, including audit, tax, business consulting, outsourced accounting, personal financial planning, and wealth management.