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Administrative Coordinator

2 months ago

Lincoln, Nebraska, United States UNICO Group Full time
Job Summary

The Administrative Specialist plays a vital role in ensuring the smooth and efficient operations of our office by supporting various departments with special projects, managing mail distribution, and maintaining common areas such as workrooms and the kitchen.

Key Responsibilities
  • Execute special assigned administrative projects across all departments, ensuring timely completion and adherence to company standards.
  • Act as the primary backup to the First Impression Specialist, ensuring a seamless experience for all visitors, clients, and team members.
  • Answer telephones and connect callers to the appropriate person.
  • Welcome and direct visitors and deliveries.
  • Provide timely response to all internal and external requests for information.
  • Handle clerical tasks such as photocopying, filing, mailing, and scanning.
  • Provide support using conference room technology, event calendars, copiers, and phone systems.
  • Maintain supplies and ensure workroom areas and kitchen are sufficiently stocked and in order.
  • Proficiently use Microsoft Office software including Word and Excel.
Requirements
  • High school diploma or GED required; bachelor's or associate degree preferred.
  • Clerical and computer knowledge, experience in customer service.
  • Professional demeanor and appearance.
  • Positive team player.
  • Strong organizational and multitasking abilities.
  • Ability to handle high-pressure situations calmly.
  • Excellent communication and interpersonal skills with the ability to interact with all levels of the organization.
  • Ability to follow up on tasks from start to finish with a high attention to detail.
  • Demonstrate computer proficiency in Microsoft Office.
Work Environment

This role's physical exertion is sedentary and occurs in an office environment.

Exerting up to 50 pounds of force occasionally and a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Substantial movements and repetitive motion of the wrists, hands, and fingers.

Required to stand, walk, and sit; talk or hear, both in person and by telephone; use repetitive hands to finger, handle or feel objects or controls; reach with hands and arms.

Requires the ability to operate standard office equipment and keyboards.

Must have the ability to lift and small carry parcels, packages, and other items, to walk short distances.

Regularly required to stoop, kneel, bend, and crouch.

Individuals must have close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing, viewing a computer, and extensive reading.

About UNICO Group

UNICO Group is committed to the full inclusion of all qualified individuals.

In keeping with our commitment, UNICO Group will take steps to ensure that people with disabilities are provided reasonable accommodation.

Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Linsey Renner.