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Corporate Executive Assistant
2 months ago
Position Overview
The Corporate Executive Assistant plays a vital role in delivering exceptional administrative support while ensuring effective and timely communication with executives and team members. This position involves managing various small-scale projects for the General Counsel and CFO, collaborating closely with their respective teams.
This is an onsite opportunity, with the flexibility of remote work on designated days. In this capacity, you will partner with senior leadership to proactively manage their schedules, meetings, and ongoing projects, while engaging directly with key stakeholders.
Key Responsibilities
- Perform essential administrative tasks including calendar management, document preparation, filing, expense tracking, and correspondence assistance.
- Support project-related activities such as preparing documents for audits and managing logistical needs for the finance and legal departments.
- Coordinate logistics and catering for meetings, ensuring all details are handled efficiently.
- Document meeting minutes as required.
- Arrange travel plans, manage itineraries, and assist with event organization.
- Respond to requests for the CFO and General Counsel's time and input.
- Gather information and maintain records for various projects.
- Provide backup support to general office staff and reception as needed.
Qualifications
- Exceptional verbal and written communication skills, along with strong organizational abilities.
- Proficient in computer applications, particularly Windows-based programs (Word, Excel, PowerPoint, and SharePoint), and familiarity with Microsoft Outlook.
- Ability to collaborate effectively within a team environment.
- Meticulous attention to detail and commitment to follow-through.
- Dependable with a strong sense of confidentiality.
- California Licensed Notary and valid California driver's license are required.
- Familiarity with Adobe programs is preferred.
- Ability to lift equipment weighing up to 50 lbs.
- Capability to stand, walk, and sit throughout an 8-hour shift to access necessary equipment and attend meetings.
BRIDGE Housing is an Equal Opportunity Employer dedicated to creating an inclusive environment for our diverse workforce. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, disability, marital status, or veteran status. In compliance with the California Fair Chance Act, we will consider qualified applicants with arrest records.
