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Event License Coordinator
2 months ago
Overview:
The Javits Center stands as the most frequented convention venue in the United States, hosting premier conventions, trade exhibitions, and exclusive events on Manhattan's West Side. These significant gatherings contribute billions to the annual economic landscape of New York City and New York State, facilitating thousands of employment opportunities in the vicinity. With a recent state-of-the-art expansion, the center now boasts over 850,000 square feet of exhibition space, additional meeting rooms, and a rooftop pavilion, complemented by a variety of catering, sustainability, and technological services.
Position Overview:
The Contract Coordinator within the Sales Department plays a crucial role in generating event licenses for the Javits Center. This position oversees the entire license process, collaborating with the Legal Department for initial creation, coordinating with the Sales Department for production, and managing the accounting aspects to document rental income.
Compensation:
The salary range for this role is $30.77 per hour, with the final rate determined by the candidate's relevant skills and experience.
Key Responsibilities:
- Collaborate with the Sales Department to ensure accurate space bookings, including reporting, proposal reviews, contract creation, and invoicing using the Javits' CRM, Momentus (formerly Ungerboeck).
- Generate rental contracts and invoices through Momentus, managing the invoicing process to guarantee timely payments.
- Conduct extensive data entry into Momentus (event/account) and Jake (services and billing).
- Issue and modify license/amendment agreements for all events, including advertising provisions.
- Input pre and post-event statistics.
- Perform additional duties as assigned.
Qualifications:
- Familiarity with contracts and agreements, as well as the events and hospitality sector, is advantageous.
- Basic to intermediate knowledge of event booking systems or CRM databases.
- Ability to work collaboratively and effectively with others to achieve common goals.
- Strong oral and written communication skills.
- Proficiency in Microsoft Suite is essential.
- Demonstrated ability to prioritize tasks and manage multiple responsibilities within set deadlines.
The Javits Center is committed to maintaining a workplace free from discrimination based on race, color, religion, national origin, ancestry, marital status, disability, military service, sex, or age, as mandated by law. We are an equal opportunity employer.
In line with our commitment to fostering an inclusive and accessible workplace, the Javits Center is dedicated to providing reasonable accommodations. Candidates requiring adjustments during the application process or employees seeking workplace accommodations are encouraged to connect with our Human Resources department. Our organization is resolute in ensuring equitable opportunities and a supportive environment for all.
